7 Administrative Assistant (NS) - THU 8 Oct

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/82ok3e

Deadline Date: Thursday 8 October 2026

Requirement: Administrative Assistant

Location: Sigonella, IT

Tempo pieno On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 350

Required Start Date: 13 November 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties &

- Role:

Role: Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office. Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.

Duties

- Assists the team/manager in ensuring they have the information needed to support ongoing team processes
- Assists in planning for meetings
- Liaises and organises across functions
- Updates and maintains office policies and procedures
- Assists in developing administrative process flow to and from other functions
- Coordinates preparation and distribution of standard reports (e.g. status or activity)
- Processes and documents requirements for equipment or staff requisitions
- Manages current equipment service agreements and support services
- Develops and maintains physical and electronic filing systems
- Performs all aspects of administrative support for a location
- Inputs,



calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas

Requirements Skills, Knowledge &

- Experience:

- The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract
- Education: Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
- Experience working in an office environment utilizing office management systems and procedures
- Experience in problem solving and proven ability to be flexible when needed
- Excellent written and verbal communication skills
- Proven experience in effective time management and multi- tasking in an ever-changing environment
- Work of the NCI Agency is conducted in the English language (basic Italian desirable)
- Level 3 English language skills according to NATO STANAG 6001: Listening (3)
- Speaking (3)
- Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level)

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/82ok3e