Deadline Date: Thursday 8 October **** Requirement: Administrative Assistant Location: Sigonella, ITALY Tempo pieno On-Site: Yes Time On-Site: 100% Not to Exceed Rate: 48 EUR Total Scope of the request (hours): 350 Required Start Date: 13 November **** End Contract Date: 31 December **** Required Security Clearance: NATO SECRET Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria: Current National or NATO SECRET clearance Nationality of one of the NATO member countries Current work visa for the specific location if applying for an in-country position Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
Duties Role: Role: Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office.
Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.
Duties: Assists the team/manager in ensuring they have the information needed to support ongoing team processes.
Assists in planning for meetings.
Liaises and organises across functions.
Updates and maintains office policies and procedures.
Assists in developing administrative process flow to and from other functions.
Coordinates preparation and distribution of standard reports (e.g. status or activity).

Processes and documents requirements for equipment or staff requisitions.
Manages current equipment service agreements and support services.
Develops and maintains physical and electronic filing systems.
Performs all aspects of administrative support for a location.
Inputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas.
Requirements Skills, Knowledge Experience: The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract.
Education: Higher vocational training in a relevant discipline with 2 years post-related experience.
Or a secondary educational qualification with 4 years post-related experience.
Experience working in an office environment utilizing office management systems and procedures.
Experience in problem solving and proven ability to be flexible when needed.
Excellent written and verbal communication skills.
Proven experience in effective time management and multi- tasking in an ever-changing environment.
Work of the NCI Agency is conducted in the English language (basic Italian desirable) Level 3 English language skills according to NATO STANAG ****: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level)

7 Administrative Assistant (Ns) Italy - 8 Oct

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