Administrative & Office Support Specialist

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/838zuj

We are looking for an experienced Administrative & Office Support Specialist to provide day-to-day administrative and operational support within a technical business environment.

This is a varied, hands-on position covering office administration, order processing, logistics documentation, supplier coordination and compliance, while working closely with technical teams, customers and suppliers.

San Donato Milanese, Italy | Permanent | On-site

Responsibilities

- Manage incoming and outgoing calls and general office communications.
- Provide administrative support to technical teams, including quotations and documentation.
- Enter and monitor customer and supplier orders.
- Check and follow up on order confirmations from suppliers and international stakeholders.
- Coordinate access and entry permits for technical personnel working at customer sites.
- Prepare transport and shipping documentation and coordinate couriers.
- Support warehouse administration and related documentation.
- Coordinate administrative and logistical aspects of trade fairs and prepare the required documentation.
- Maintain accurate records and ensure documentation is properly organised and up to date.
- Support compliance-related activities covering areas such as privacy, security,



GDPR and other applicable requirements.
- Liaise effectively with customers, suppliers and internal teams to ensure smooth daily operations.

Requirements

- Minimum 5 years of professional experience in administration, office management or a similar operational support role.
- Accounting diploma or equivalent professional qualification.
- Previous experience handling orders, suppliers and administrative documentation.
- Strong organisational skills and ability to manage multiple priorities independently.
- Good IT skills and confidence working with standard office systems and tools.
- Proactive, reliable and detail-oriented approach.
- Strong communication and interpersonal skills.
- Fluent Italian and professional fluency in English, both written and spoken.
- Ability to work on-site in San Donato Milanese.

Benefits

- Permanent full-time position.
- Corporate health insurance.
- Meal vouchers for eligible on-site working days.
- Stable working environment within an international technical business.
- Varied position combining administration, operations and coordination.
- Opportunity to work with international colleagues, customers and suppliers.

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/838zuj