Research Line Administrative Assistant
Pubblicato il 28-09-2026 - Istituto Italiano Di Tecnologia in Genova
Italy **_Step into a world of endless possibilities, together let’s leave something for the future!_** At IIT, we are committed to advancing human-centered Science and Technology to address the most urgent societal challenges of our era. We foster excellence in both fundamental and applied research, spanning fields such as neuroscience and cognition, humanoid technologies and robotics, artificial intelligence, nanotechnology, and material sciences, offering a truly interdisciplinary scientific experience. Our approach integrates cutting-edge tools and technology, empowering researchers to push the limits of knowledge and innovation. With us, your curiosity will know no bounds. We are dedicated to providing equal employment opportunities and fostering diversity in all its forms, creating an inclusive environment. We value the unique experiences, knowledge, backgrounds, cultures, and perspectives of our people. By embracing diversity, we believe science can achieve its fullest potential. **THE ROLE** The Istituto Italiano di Tecnologia is looking for an assistant to work at the Center for Robotics and Intelligent Systems. Roboticists and their research units will share a common space to foster collaboration and integration. The laboratories allow IIT to aim at more ambitious objectives in the light of a renewed and stronger collaboration with academia and industry. The center also enables experimentation in indoor and outdoor dedicated spaces simulating the operation environments where our robots have to operate. The Assistant will be responsible for the following activities: - Managing the agenda of scientific advisors (Principal Investigators).
- Managing institutional communications,
including drafting and sending formal invitations, and establishing contacts with institutions, partners, and stakeholders.
- Organizing events and taking care of all related tasks, including travel and transfer management.
- Supporting Principal Investigators in recruiting employees and collaborators.
- Acting as an interface with Principal Investigators for all secretarial and administrative matters.
- Monitoring budget progress.
- Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation. **ESSENTIAL REQUIREMENTS**
- A diploma or degree in humanities, languages or law
- Good knowledge of the English language
- Good knowledge of management systems, preferably SAP, and the main Microsoft Office tools
- Strong focus on stakeholder needs and expectations
- Ability to work in a challenging and international environment
- Capacity to work autonomously and collaboratively in a highly interdisciplinary environment
- Possess analytical reasoning skills and a growth mindset **ADDITIONAL SKILLS**
- Ability to plan and manage activities, time and resources efficiently
- Excellent command of writing letters and documents, including formal and institutional texts
- Ability to effectively handle multiple tasks simultaneously
- Previous administrative experience gained in research centers or institutes **COMPENSATION PACKAGE**
- Starting with a tempo pieno 12-months fixed term contract
- Private health care coverage depending on your role and contract
- Two days of teleworking per week and flexible working hours are available for certain roles
- Application’s deadline: January 31st, 2026_