28 set - Castellammare del Golfo
Altro
Contract Summary Deadline Date: Thursday 8 October 2026
Requirement: Administrative Assistant
Location: Sigonella, IT
Tempo pieno On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 350
Required Start Date: 13 November 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role Role: Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office. Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.
Duties Assists the team/manager in ensuring they have the information needed to support ongoing team processes
Assists in planning for meetings
Liaises and organises across functions
Updates and maintains office policies and procedures
Assists in developing administrative process flow to and from other functions
Coordinates preparation and distribution of standard reports (e.g. status or activity)
Processes and documents requirements for equipment or staff requisitions
Manages current equipment service agreements and support services
Develops and maintains physical and electronic filing systems
Performs all aspects of administrative support for a location
Inputs,
calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas
Requirements Skills, Knowledge & Experience The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract
Education: Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
Experience working in an office environment utilizing office management systems and procedures
Experience in problem solving and proven ability to be flexible when needed
Excellent written and verbal communication skills
Proven experience in effective time management and multi- tasking in an ever-changing environment
Work of the NCI Agency is conducted in the English language (basic Italian desirable)
Level 3 English language skills according to NATO STANAG 6001: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level
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