7 Administrative Assistant (Ns) - Thu 8 Oct
Pubblicato il 27-09-2026 - EMW in Stella
ph3Contract Summary /h3pDeadline Date: Thursday 8 October **** /ppRequirement: Administrative Assistant /ppLocation: Sigonella, IT /ppFull Time On-Site: Yes /ppTime On-Site: 100% /ppTotal Scope of the request (hours): 350 /p pRequired Start Date: 13 November **** /p pEnd Contract Date: 31 December **** /p pRequired Security Clearance: NATO SECRET /p h3Duties Role /h3 pRole: Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office.
Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.
/p h3Duties /h3 ul liAssists the team/manager in ensuring they have the information needed to support ongoing team processes /li liAssists in planning for meetings /li liLiaises and organises across functions /li liUpdates and maintains office policies and procedures /li liAssists in developing administrative process flow to and from other functions /li liCoordinates preparation and distribution of standard reports (e.g. status or activity)
/li liProcesses and documents requirements for equipment or staff requisitions /li liManages current equipment service agreements and support services /li liDevelops and maintains physical and electronic filing systems /li liPerforms all aspects of administrative support for a location /li liInputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas /li /ul h3Requirements /h3 h3Skills, Knowledge Experience /h3 ul liThe candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract /li liEducation: Higher vocational training in a relevant discipline with 2 years post-related experience.
Or a secondary educational qualification with 4 years post-related experience /li liExperience working in an office environment utilizing office management systems and procedures /li liExperience in problem solving and proven ability to be flexible when needed /li liExcellent written and verbal communication skills /li liProven experience in effective time management and multi- tasking in an ever-changing environment /li liWork of the NCI Agency is conducted in the English language (basic Italian desirable) /li liLevel 3 English language skills according to NATO STANAG ****: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level /li /ul /p #J-*****-Ljbffr