Administrative & Office Support Specialist
Pubblicato il 30-09-2026 - Altro in Milano
We are looking for an experienced Administrative & Office Support Specialist to provide day-to-day administrative and operational support within a technical business environment.
This is a varied, hands-on position covering office administration, order processing, logistics documentation, supplier coordination and compliance, while working closely with technical teams, customers and suppliers.
San Donato Milanese, Italy | Permanent | On-site
Responsibilities
Manage incoming and outgoing calls and general office communications.
Provide administrative support to technical teams, including quotations and documentation.
Enter and monitor customer and supplier orders.
Check and follow up on order confirmations from suppliers and international stakeholders.
Coordinate access and entry permits for technical personnel working at customer sites.
Prepare transport and shipping documentation and coordinate couriers.
Support warehouse administration and related documentation.
Coordinate administrative and logistical aspects of trade fairs and prepare the required documentation.
Maintain accurate records and ensure documentation is properly organised and up to date.
Support compliance-related activities covering areas such as privacy, security,
GDPR and other applicable requirements.
Liaise effectively with customers, suppliers and internal teams to ensure smooth daily operations.
Requirements
Minimum 5 years of professional experience in administration, office management or a similar operational support role.
Accounting diploma or equivalent professional qualification.
Previous experience handling orders, suppliers and administrative documentation.
Strong organisational skills and ability to manage multiple priorities independently.
Good IT skills and confidence working with standard office systems and tools.
Proactive, reliable and detail-oriented approach.
Strong communication and interpersonal skills.
Fluent Italian and professional fluency in English, both written and spoken.
Ability to work on-site in San Donato Milanese.
Benefits
Permanent full-time position.
Corporate health insurance.
Meal vouchers for eligible on-site working days.
Stable working environment within an international technical business.
Varied position combining administration, operations and coordination.
Opportunity to work with international colleagues, customers and suppliers.