The Personal/Office Assistant provides direct support to team members by managing schedules, communications, travel logistics, and documentation. The ideal candidate brings a proactive and organised approach, strong communication skills, proficiency in productivity tools including PowerPoint and AI-assisted workflows, and the confidentiality required to handle sensitive regulatory and compliance-related materials. Manage and coordinate calendars, appointments and meetings, ensuring optimal time management and scheduling efficiency Organise and coordinate domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries Create and refine PowerPoint presentations, ensuring visual clarity, accuracy, and alignment with Allianz brand standards Prepare, format, and archive documents, reports, and internal communications, including board and committee materials and regulatory submissions Process expense reports and support invoice tracking and basic financial administration tasks Coordinate meeting logistics, including room bookings, equipment setup, catering, and preparation of supporting materials Maintain records and filing systems in line with regulatory and internal requirements Support the organisation of internal events, team activities, and visitor reception Leverage AI tools (e.g., ChatGPT, Microsoft Copilot, or equivalent) to enhance productivity, streamline document preparation, draft communications, and support efficient workflows Key Requirements / Skills / Experience From 3 to 5 years of experience in Personal Assistant, or senior administrative support role, ideally within a corporate, legal, financial services, or regulated environment Degree or diploma in business administration, languages, or a related field (preferred)

Fluent in Italian and English (written and spoken) Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams), with particular emphasis on creating presentations Ability to leverage AI tools (e.g., ChatGPT, Microsoft Copilot, or similar) to enhance productivity, draft communications, and support document preparation Excellent organisational and time management skills with the ability to handle multiple priorities simultaneously Employment will be subject to the terms and conditions set forth in the National Collective Labor Agreement for Insurance Companies and the applicable Company Agreement.

The final determination of the starting remuneration will be based on an evaluation of the candidate's qualifications, skills, and relevant experience in relation to the requirements of the role.

Allianz

Group is one of the most trusted insurance and asset management companies in the world. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all.

And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations. Let's care for tomorrow.

Personal

Assistant to Group Compliance • Milan, IT

Personal Assistant To Group Compliance

Corporate and Leveraged Finance Intern

M&A Associate

Ricevi nuove offerte di lavoro

Tecnico di assistenza Elettronico IT

ML Researcher (Remote)