02 ott - Milano
Altro
Job Purpose / Role The Personal/Office Assistant provides direct support to team members by managing schedules, communications, travel logistics, and documentation.
The ideal candidate brings a proactive and organised approach, strong communication skills, proficiency in productivity tools including PowerPoint and AI-assisted workflows, and the confidentiality required to handle sensitive regulatory and compliance-related materials.
Key Responsibilities Manage and coordinate calendars, appointments and meetings, ensuring optimal time management and scheduling efficiency
Organise and coordinate domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries
Create and refine PowerPoint presentations, ensuring visual clarity, accuracy, and alignment with Allianz brand standards
Prepare, format, and archive documents, reports, and internal communications, including board and committee materials and regulatory submissions
Process expense reports and support invoice tracking and basic financial administration tasks
Coordinate meeting logistics, including room bookings, equipment setup, catering, and preparation of supporting materials
Liaise with internal departments (HR, Finance, Facilities, IT) and external partners to ensure smooth information flow and operational continuity
Manage and track correspondence and documentation, maintaining accurate records in line with internal and regulatory requirements
Maintain records and filing systems in line with regulatory and internal requirements
Support the organisation of internal events, team activities, and visitor reception
Handle confidential and highly sensitive regulatory information
Leverage AI tools (e.g., ChatGPT, Microsoft Copilot, or equivalent) to enhance productivity, streamline document preparation, draft communications, and support efficient workflows
Key Requirements / Skills / Experience From 3 to 5 years of experience in Personal Assistant, or senior administrativ
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