03 ott - Milano
GA-Alliance
Executive Personal Assistant to a Top Executive – Rome or Milan Office
Join GA‑Alliance, a Global Leader in Legal and Tax Advisory
GA‑Alliance is seeking an Executive Personal Assistant with solid, proven experience supporting top-level executives to work exclusively alongside key figure holding a top management position in either our Rome or Milan office. You will be their trusted right hand, managing their agenda, travel, communications and priorities with discretion.
This role is not suitable for candidates whose experience is limited to reception or general administrative duties.
About Us
GA‑Alliance is a world-class law firm advising leading companies and financial institutions, both private and public, as well as European institutions and international organisations. With lawyers working across more than 80 jurisdictions, we have built a high-quality firm able to compete with the best in the market, and we are committed to the professional and personal growth of our people.
Contract: Full-time, 12-month fixed-term contract
Location: Rome or Milan
Key Responsibilities
• Provide dedicated, one-to-one support to the executive, acting as their primary point of contact.
• Manage a complex and constantly changing agenda, prioritising commitments, resolving conflicts and anticipating needs.
• Plan and coordinate all business travel, both domestic and international: flights, trains, accommodation, transfers, detailed itineraries and last-minute changes.
• Handle expense reports and travel-related administration.
• Filter calls, emails and correspondence; draft letters, documents and presentations in Italian and English.
• Organise meetings, calls and business events: scheduling, preparing materials, taking minutes and following up on actions.
• Liaise with clients, partners, international offices and key stakeholders on the executive's behalf.
• Handle highly confidential information and documents with absolute discretion.
• Support the executive with personal an
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