Maintenance Office Coordinator

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Additional Information

Job Number 26127509

Job Category Engineering & Facilities

Location Via Privata Fratelli Gabba 7b, Milan 20121, ItalyVIEW ON MAP

Schedule Tempo pieno

Located Remotely? N

Position Type Non-Management

Pay Range: EUR 25000 - 30000 Annual Salary

Maintenance Coordinator – Job Description

The Maintenance Coordinator supports the Maintenance Department by managing administrative processes, coordinating daily activities, and ensuring effective communication between internal departments, external vendors, and hotel management. This role contributes to the smooth organization of technical operations and helps maintain the exceptional luxury standards of Bvlgari Hotel Milano.

Key Responsibilities

Preventive Maintenance Coordination

Support the Maintenance Manager in planning, scheduling, and documenting preventive maintenance programs.

Vendor Administration

Manage service contracts, request quotations, coordinate access for external technicians, and ensure compliance with hotel standards and procedures.

Documentation and Reporting





Maintain up-to-date records of permits, certifications, and safety documentation, and prepare weekly and monthly reports.

Interdepartmental Communication

Act as the main point of contact for Housekeeping, Food & Beverage, and Front Office departments to ensure the timely resolution of technical issues.

Compliance and Safety Support

Ensure that all documentation related to safety inspections, technical audits, and Bvlgari compliance requirements is properly maintained and up to date.

Systems Management

Use the Transcendent software system to monitor preventive maintenance schedules and track maintenance-related deadlines.

Skills And Qualifications

• Previous experience in luxury hospitality or facility management.
• Strong organizational and administrative skills.
• High level of accuracy, discretion, and ability to manage priorities effectively.
• Excellent communication skills in both Italian and English.

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/86cvpx