Administrative & Office Support Specialist

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/87og87

We are looking for an experienced Administrative & Office Support Specialist to provide day-to-day administrative and operational support within a technical business environment.

This is a varied, hands-on position covering office administration, order processing, logistics documentation, supplier coordination and compliance, while working closely with technical teams, customers and suppliers.

San Donato Milanese, Italy | Permanent | On-site

Responsibilities
- Manage incoming and outgoing calls and general office communications.
- Provide administrative support to technical teams, including quotations and documentation.
- Enter and monitor customer and supplier orders.
- Check and follow up on order confirmations from suppliers and international stakeholders.
- Coordinate access and entry permits for technical personnel working at customer sites.
- Prepare transport and shipping documentation and coordinate couriers.
- Support warehouse administration and related documentation.




- Coordinate administrative and logistical aspects of trade fairs and prepare the required documentation.
- Maintain accurate records and ensure documentation is properly organised and up to date.
- Support compliance-related activities covering areas such as privacy, security, GDPR and other applicable requirements.
- Liaise effectively with customers, suppliers and internal teams to ensure smooth daily operations.

Requirements
- Minimum 5 years of professional experience in administration, office management or a similar operational support role.
- Accounting diploma or equivalent professional qualification.
- Previous experience handling orders, suppliers and administrative documentation.
- Strong organisational skills and ability to manage multiple priorities independently.
- Good IT skills and confidence working with standard office systems and tools.
- Proactive, reliable and detail-oriented approach.
- Strong communication and interpersonal skills.
- Fluent Italian and professional

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/87og87