Assistant to PA
Pubblicato il 06-10-2026 - Arup in Italia
Shape a future with purpose at Arup in Milan
Arup’s purpose, shared values, and collaborative approach have set us apart for 80 years, guiding how we shape a better world.
An exciting opportunity has arisen in our Milan office for an experienced Executive Assistant to provide meaningful, proactive and high-level support to our senior directors, managing competing priorities and acting as a key coordination point across leadership. This role requires a high level of confidentiality, initiative, curiosity, sound judgement and influencing skills, along with excellent communication, planning, and organizational capabilities.
As a Personal Assistant At Arup, You Will
Manage complex and dynamic diaries, coordinating travel arrangements, and organizing internal and external meetings both in Italy and overseas, ensuring alignment across multiple stakeholders
Proactively anticipate needs and priorities, identify process improvements, provide ongoing feedback, support effective decision-making where appropriate.
Act as a key point of contact for clients, senior stakeholders, and Internal teams.
Liaise with staff and other personal assistants both nationally and internationally.
Organize internal team meetings, book meeting rooms, ensuring high-quality delivery and experience.
Work on your own initiative and as part of a team managing a broad range of administrative Responsibilities to a consistently high standard.
Provide occasional support to front-of-house operations when required, ensuring an efficient and professional first point of contact for clients and staff.
We are looking for someone proactive and dynamic. Previous experience (+5 years) at an executive level with a proven record of excellent Executive /Personal Assistant skills in both Italian and English.
Responsive, adaptable, and flexible in meeting changing business needs and priorities.
Excellent knowledge of MS Office software.
High level of Italian (C1).
High level of personal integrity and professionalism.
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