Executive Assistant to the COO
Pubblicato il 07-10-2026 - OverIT - Field Service Management in Milano
OverIT at a glance
OverIT is a global Software-as-a-Service (SaaS) company with a strong presence in North America and Europe. We empower organizations in the power, utility, telco, and transportation industries to manage their mission-critical infrastructures efficiently and safely through cutting-edge Field Service Management software solutions.
At OverIT, we leverage advanced technologies like ML (Machine Learning), AR (Augmented Reality), IoT (Internet of Things), and GIS (Geographic Information System) to help ensure the infrastructures essential to our daily lives are always on.
If you want to be part of a top technology brand, join us
What you’ll do
- Act as the main point of contact for the COO’s office, coordinating communication and ensuring smooth information flow with internal and external stakeholders
- Proactively manage and help prioritize the COO’s agenda, ensuring his time and attention remain focused on the most relevant business topics
- Prepare, synthesize, and structure information, briefing materials, presentations,
and documents ahead of key meetings and decisions
- Drive meeting readiness by coordinating agendas, collecting contributions from different teams, and ensuring materials are clear, concise, consistent, and executive-ready
- Track key actions, decisions, and deliverables following leadership meetings, proactively flagging risks, dependencies, or delays and ensuring appropriate follow-up across the organization
- Coordinate leadership meetings, offsites, client engagements, and other high-level events involving the COO, ensuring seamless preparation and execution
- Support the COO on special projects and strategic initiatives, coordinating stakeholders, timelines, priorities, and execution
- Manage a complex and dynamic calendar, balancing competing priorities, dependencies, and rapidly changing business needs
- Organize complex international travel and related logistics, ensuring smooth planning, execution, and last-minute adjustmen