Administrative Assistant
Pubblicato il 07-10-2026 - NCIM in Catania
h3Duties /h3 ul liAssists the team/manager in ensuring they have the information needed to support ongoing team processes. /li liAssists in planning for meetings. /li liLiaises and organises across functions. /li liUpdates and maintains office policies and procedures. /li liAssists in developing administrative process flow to and from other functions. /li liCoordinates preparation and distribution of standard reports (e.g. status or activity). /li liProcesses and documents requirements for equipment or staff requisitions. /li liManages current equipment service agreements and support services. /li liDevelops and maintains physical and electronic filing systems. /li liPerforms all aspects of administrative support for a location. /li liInputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas. /li /ul h3Requirement /h3 ul liEducation: Higher vocational training in a relevant discipline with 2 years post-related experience. /li liOr a secondary educational qualification with 4 years post-related experience.
/li liExperience working in an office environment utilizing office management systems and procedures. /li liExperience in problem solving and proven ability to be flexible when needed. /li liExcellent written and verbal communication skills. /li liProven experience in effective time management and multi-tasking in an ever-changing environment. /li liLevel 3 English language skills according to NATO STANAG 6001: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level). /li liThe candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract. /li /ul h3Preferences /h3 ul liWork of the NCI Agency is conducted in the English language (basic Italian desirable). /li /ul #J-18808-Ljbffr