This position supports NAVFAC EURAFCENT facilities, construction, and program requirements. The selected candidate will work as part of a multidisciplinary team supporting U.S. Navy and Department of Defense projects in Europe and will be employed locally through a third-party employer of record.
Position Summary
The Functional and Administrative Support Specialist provides day-to-day administrative, records, correspondence, data, and customer-service support to NAVFAC EURAFCENT project and office teams. This is a full-time, primarily on-site position located in Sigonella, Sicily, Italy; Rota, Spain; Souda Bay, Greece; or Naples, Italy.
Job Duties & Responsibilities
Receive, review, route, track, and maintain correspondence and administrative actions
Create, classify, cross-reference, archive, and retrieve electronic and hard-copy records in accordance with established procedures
Prepare and format letters, reports, spreadsheets, presentations, charts, and other office products
Maintain databases, trackers, distribution lists, calendars, and recurring reports

Provide reception and customer service support and coordinate visitor or installation access requests
Track suspense items and follow up with staff to support timely completion of required actions
Assist with travel orders, vouchers, requisitions, time and attendance, training records, organizational charts, and personnel paperwork
Research administrative issues, compile information, and brief staff on status or recommended actions.
Requirements
Key Qualifications
Must already have the legal right to work in the country of the assigned duty station; U.S. visa or SOFA-status sponsorship is not available
Professional fluency in English and in the host-nation language of the assigned duty station
Demonstrated administrative support experience, including records management, correspondence, filing, and office procedures
Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, tables, c

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