Construction Administrative Support Specialist

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8anm17

This position supports NAVFAC EURAFCENT facilities, construction, and program requirements. The selected candidate will work as part of a multidisciplinary team supporting U.S. Navy and Department of Defense projects in Europe and will be employed locally through a third-party employer of record.

Position Summary
The Functional and Administrative Support Specialist provides day-to-day administrative, records, correspondence, data, and customer-service support to NAVFAC EURAFCENT project and office teams. This is a full-time, primarily on-site position located in Sigonella, Sicily, Italy; Rota, Spain; Souda Bay, Greece; or Naples, Italy.

Job Duties & Responsibilities

Receive, review, route, track, and maintain correspondence and administrative actions

Create, classify, cross-reference, archive, and retrieve electronic and hard-copy records in accordance with established procedures

Prepare and format letters, reports, spreadsheets, presentations, charts, and other office products

Maintain databases, trackers, distribution lists, calendars, and recurring reports

Provide reception and customer service support and coordinate visitor or installation access requests

Track suspense items and follow up with staff to support timely completion of required actions

Assist with travel orders, vouchers, requisitions, time and attendance, training records, organizational charts, and personnel paperwork

Research administrative issues, compile information, and brief staff on status or recommended actions.

Requirements
Key Qualifications

Must already have the legal right to work in the country of the assigned duty station; U.S.



visa or SOFA-status sponsorship is not available

Professional fluency in English and in the host-nation language of the assigned duty station

Demonstrated administrative support experience, including records management, correspondence, filing, and office procedures

Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, tables, charts, and reports

Strong typing, writing, grammar, proofreading, organization, and attention to detail

Ability to work professionally with government personnel, contractors, visitors, and customers in a multinational environment

Ability to manage multiple priorities, protect sensitive information, and meet deadlines

Experience supporting an engineering, construction, military, or government office is preferred

Experience with electronic document management or workflow systems is preferred

Must obtain required installation access and complete applicable background screening

Experience & Education

Professional fluency in English and in the host-nation language of the assigned duty station.

Demonstrated administrative-support experience, including records management, correspondence, filing, and office procedures.

Physical Requirements




Physical Requirements and Work Environment

The physical demands and work environment may vary based on the position, assigned duties, and work location. Employees must be able to perform the essential functions of the position, with or without reasonable accommodation.

Remain in a stationary position for extended periods

Use computers, telephones, and other office equipment

Move throughout offices, facilities, and project sites

Reach, grasp, handle equipment, and operate controls

Communicate effectively and review documents, equipment, and site conditions

Lift and carry materials or equipment weighing up to 50 pounds when required by the assignment

Stand or walk for extended periods and occasionally climb, kneel, or crouch

Navigate uneven or rough terrain when required

Work indoors and outdoors in varying weather conditions

Occasionally enter confined spaces or work at heights when required

Wear required personal protective equipment

Work in environments that may include noise, dust, fumes, chemicals, electrical hazards, construction activity, or other site specific conditions

Benefits

Competitive compensation based on qualifications, experience, duty station, and local market requirements.

Locally compliant payroll, tax withholding, and social-insurance administration through a third-party employer of record.

Statutory leave and benefits provided in accordance with the laws of the country of employment.

Professional development opportunities supporting work on an awarded NAVFAC EURAFCENT contract.

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Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8anm17