Office Assistant, Rome

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8az9k7

pJob Description - Office Assistant ) /p pJob Description /p pCALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : /p pOffice Assistant /p h3Job Posting /h3 p05/Oct/2026 /p h3Closure Date /h3 p19/Oct/2026, 9:59:00 PM /p pOrganizational Unit : NSA - Animal Production and Health /p h3Job Type /h3 pStaff position /p pType of Requisition : General Service /p h3Primary Location /h3 pItaly-Rome /p pDuration : Fixed-term: two years with possibility of extension /p pPost Number : /p pbIMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device /b /p pStaff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. /p h3FAO Commitment to Equality and Diversity /h3 ul liFAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture /li liQualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply /li liEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values /li liFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination /li liAll selected candidates will undergo rigorous reference and background checks /li liAll applications will be treated with the strictest confidentiality /li liFAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. /li /ul pFAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. /p pThe Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. /p h3Organizational Setting /h3 pThe Animal Production and Health Division (NSA) promotes and facilitates the sustainable development of the livestock sector, optimizing its contribution to nutrition, food security and rural poverty reduction. NSA integrates scientific, technical expertise and policy advice, it facilitates policy dialogue (including through intergovernmental bodies), encourages good governance, manages knowledge and provides information, analysis and technical assistance for the development and implementation of innovative solutions to produce safe animal products more sustainably, efficiently, and in a more integrated manner. /p pThe activities of the Sustainable Animal Production, Feed and Genetics Branch cover all production systems, from pastoralism to intensive systems, including crop-livestock integrated systems, and aims to enhance their sustainability in its three pillars: environmental, economic and social. /p pThe position is located in the Sustainable Alcohol Production,



Feed and Genetics Branch (NSAP) of the Animal Production and Health Division (NSA) at FAO headquarters in Rome, Italy. /p h3Main Purpose /h3 pThe Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. /p h3Supervision Received/Exercised /h3 pThe Office Assistant reports to the Chief, Sustainable Animal Production, Feed and Genetics Branch (NSAP)and receives guidance from the senior Office Associate. /p pThe incumbent acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning. /p h3Working Relationships /h3 pThe Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services. /p h3Key Functions/Results /h3 ul liArrange appointments for the supervisor, receive visitors, screen and send e-mails and respond to routine requests for information. /li liProvide office, protocol, administrative and logistics support to meetings, committees, conferences, etc. /li liReview, record, distribute and process incoming mail and correspondence; follow-up on pending actions. /li liRespond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports. /li liProofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards. /li liInitiate general administrative tasks in the computerized general administration, procurement, finance, travel, human resources system. /li liPrepare purchase orders, purchase requisitions and support the preparation of Letters of Agreement (LoA), obtain clarification and follow up, when necessary. /li liMake travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce as required. /li liProvide assistance in the administrative processing of vacancy announcements and consultants' contracts. /li liResearch, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files. /li liPerform other duties as required. /li /ul h3Impact Of Work /h3 pThe incumbent's work impacts the timely and efficient delivery of office support services and on the overall output of the work unit. /p h3CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING /h3 pEducation: Secondary School Education. /p pExperience: Three years of relevant experience in office support work.



/p pLanguages: Working knowledge (proficiency - level C) of English. /p pIT Skills: Good knowledge of MS Office applications, Internet and office technology equipment. /p pResidency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence. /p h3Technical Skills /h3 ul liVery good knowledge of communication and documentation standards. /li liVery good knowledge of corporate computerized administration, procurement, finance, travel, human resources systems and administrative procedures and policies. /li liVery good knowledge of the organizational structure. /li /ul h3Desirable Qualifications And Skills /h3 ul liRelevant experience with corporate administrative processes. /li liExperience with official correspondence and protocol matters. /li liExperience with travel management and support to the organization of meetings in particular Statutory Bodies meetings. /li liAbility to work under pressure and deal with multiple tasks simultaneously. /li liGood oral and written communication skills and ability to write and/or edit documents clearly and concisely in English. /li liIntermediate knowledge (intermediate proficiency - level B) of another FAO official language'(Arabic, Chinese, French, Russian or Spanish). /li /ul pFAO staff are expectedto adhereto FAO Values of Commitment to FAO, /p pRespect for All and Integrity and Transparency /p h3ADDITIONAL INFORMATION /h3 ul liFAO does not charge a fee at any stage of the recruitment process (application, interview, processing) /li liPlease note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at /li liThe length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments /li liAppointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. /li liGeneral Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or valid work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence. /li liNo international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location /li liFor additional information visit the FAO employment website: /li /ul #J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8az9k7