08 ott - Roma
Fao
Job Description - Office Assistant (2602070)
Job Description
CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2602070
Office Assistant
Job Posting
05/Oct/2026
Closure Date
19/Oct/2026, 9:59:00 PM
Organizational Unit : NSA - Animal Production and Health
Job Type
Staff position
Type of Requisition : General Service
Primary Location
Italy-Rome
Duration : Fixed-term: two years with possibility of extension
Post Number : 0059250
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.
FAO Commitment to Equality and Diversity
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
- FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
Organizational Setting
The Animal Production and Health Division (NSA) promotes and facilitates the sustainable development of the livestock sector, optimizing its contribution to nutrition, food security and rural poverty reduction. NSA integrates scientific, technical expertise and policy advice, it facilitates policy dialogue (including through intergovernmental bodies), encourages good governance, manages knowledge and provides information, analysis and technical assistance for the development and implementation of innovative solutions to produce safe animal products more sustainably, efficiently, and in a more integrated manner.
The activities of the Sustainable Animal Production, Feed and Genetics Branch cover all production systems, from pastoralism to intensive systems, including crop-livestock integrated systems, and aims to enhance their sustainability in its three pillars: environmental, economic and social.
The position is located in the Sustainable Alcohol Production,
Feed and Genetics Branch (NSAP) of the Animal Production and Health Division (NSA) at FAO headquarters in Rome, Italy.
Main Purpose
The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.
Supervision Received/Exercised
The Office Assistant reports to the Chief, Sustainable Animal Production, Feed and Genetics Branch (NSAP)and receives guidance from the senior Office Associate.
The incumbent acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.
Key Functions/Results
- Arrange appointments for the supervisor, receive visitors, screen and send e-mails and respond to routine requests for information.
- Provide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
- Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.
- Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards.
- Initiate general administrative tasks in the computerized general administration, procurement, finance, travel, human resources system.
- Prepare purchase orders, purchase requisitions and support the preparation of Letters of Agreement (LoA), obtain clarification and follow up, when necessary.
- Make travel and hotel arrangements and prepare travel authorizations/claims for staff and affiliate workforce as required.
- Provide assistance in the administrative processing of vacancy announcements and consultants' contracts.
- Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files.
- Perform other duties as required.
Impact Of Work
The incumbent's work impacts the timely and efficient delivery of office support services and on the overall output of the work unit.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Education: Secondary School Education.
Experience: Three years of relevant experience in office support work.
Languages:
Working knowledge (proficiency - level C) of English.
IT Skills: Good knowledge of MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
Technical Skills
- Very good knowledge of communication and documentation standards.
- Very good knowledge of corporate computerized administration, procurement, finance, travel, human resources systems and administrative procedures and policies.
- Very good knowledge of the organizational structure.
Desirable Qualifications And Skills
- Relevant experience with corporate administrative processes.
- Experience with official correspondence and protocol matters.
- Experience with travel management and support to the organization of meetings in particular Statutory Bodies meetings.
- Ability to work under pressure and deal with multiple tasks simultaneously.
- Good oral and written communication skills and ability to write and/or edit documents clearly and concisely in English.
- Intermediate knowledge (intermediate proficiency - level B) of another FAO official language'(Arabic, Chinese, French, Russian or Spanish).
FAO staff are expectedto adhereto FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
- General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or valid work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
- No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
- For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/
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