Administration Specialist
Pubblicato il 09-10-2026 - OPENLANE Europe in Milano
Who we are At OPENLANE , we make wholesale easy so our customers can be more successful. We're a technology company, building the world's most advanced - and simple - digital marketplace for used vehicles. We're a data company, helping customers buy and sell smarter with clear, actionable insights they can understand and use. And we're an innovative company accelerating the future of wholesale remarketing through curiosity, collaboration, and an entrepreneurial spirit. OPENLANE offers its customers the best digital marketplace for used cars in Europe. Our B2B clients enjoy operational excellence when working with us.
Our Values Driven Waybuilders: We pursue challenges that inspire us to build, create and innovate. Relentless Curiosity: We seek to understand and improve our customers' experience. Smart Risk-Taking: We transform risk into progress through data, experience, and intuition. Fearless Ownership: We deliver what we promise and learn along the way.
What will you do?
- Monitor the progress and completion of vehicle ownership transfers and deregistrations,
ensuring all required documentation is received within agreed timelines.
- Coordinate with seller agencies and our own agencies regarding ownership transfers to final customers.
- Review and track the status of ownership transfer cases and assign the appropriate agencies to complete the process.
- Maintain regular contact with international colleagues regarding case progress, deadlines, and expected completion dates.
- Communicate with suppliers and sellers to ensure administrative processes are completed correctly and efficiently.
- Check the daily arrival of vehicle documents, verify their completeness, and accurately register them within internal systems.
- Prepare and coordinate the shipment of vehicle documents to international customers.
- Coordinate with our Hub regarding the shipment of vehicle documents and license plates to partner agencies.
- Follow up proactively on outstanding cases, delays, and