Executive Assistant
Pubblicato il 12-10-2026 - MangoTalent in Modena
? Location: LATAM
? Contract: Full-time
? Work Modality: 100% Remote – US business hours (Eastern, Central, or Mountain Time, depending on role)
❗ Only CVs in English will be accepted
? Salary: $2,000 – $2,500 USD/month
Role and Company Overview:
We are hiring for three executive and operations support roles with growing U.S.-based small businesses. Each role works closely with the owner or founders and exists to take administrative and operational work off their plate. That means keeping systems organized, following through on what needs to get done, and bringing structure as the business grows. The ideal candidate is proactive and organized, communicates clearly in English, and takes ownership without waiting to be told.
Responsibilities:
• Act as the owner's or founders' right hand, following up on deliverables and keeping work moving
• Manage inboxes and client communication, including inbound calls and new-client follow-up
• Handle invoicing, bills and payments, timesheets, and payroll preparation
• Maintain CRM records and help implement or improve business systems
• Coordinate scheduling, routes, events, and recurring internal processes
• Own cross-functional projects and drive them to completion
• Support light marketing, such as guest outreach, social media scheduling, and simple design work
• Build and maintain trackers, documentation, and workflows so the business can scale
• Use AI tools to improve efficiency and spot automation opportunities
Requirements:
• 4+ years of proven experience as an executive assistant, operations administrator, project manager, or similar
• Excellent written and spoken English
• Experience working with small business owners or founders
• CRM experience and comfort learning new systems
• Highly organized, with strong follow-through and attention to detail
• A proactive problem solver who brings ideas and recommendations, not just completed tasks
• Comfortable using AI tools such as ChatGPT or Claude day-to-day
• Comfortab