Personal assistant
Pubblicato il 12-10-2026 - Arup in Bardi
Shape a future with purpose at Arup in Milan Arup's purpose, shared values, and collaborative approach have set us apart for 80 years, guiding how we shape a better world. The Opportunity An exciting opportunity has arisen in our Milan office for an experienced Executive Assistant to provide meaningful, proactive and high‐level support to our senior directors, managing competing priorities and acting as a key coordination point across leadership.
This role requires a high level of confidentiality, initiative, curiosity, sound judgement and influencing skills, along with excellent communication, planning, and organizational capabilities.
As a Personal Assistant at Arup, you will: Manage complex and dynamic diaries, coordinating travel arrangements, and organizing internal and external meetings both in Italy and overseas, ensuring alignment across multiple stakeholders Proactively anticipate needs and priorities, identify process improvements, provide ongoing feedback, support effective decision‐making where appropriate.
Act as a key point of contact for clients, senior stakeholders,
and Internal teams. Liaise with staff and other personal assistants both nationally and internationally. Organize internal team meetings, book meeting rooms, ensuring high-quality delivery and experience. Work on your own initiative and as part of a team managing a broad range of administrative Responsibilities to a consistently high standard.
Provide occasional support to front‐of‐house operations when required, ensuring an efficient and professional first point of contact for clients and staff. Format of documents produced by others to company guidelines and handling large quantities of information, often working within tight deadlines. Does this role inspire you? We are looking for someone proactive and dynamic.
Ideally, you'll bring: Previous experience (+5 years) at an executive level with a proven record of excellent Executive /Personal Assistant skills in both Italian and English.