Senior Administrative Assistant Medical
Pubblicato il 13-10-2026 - Beigene in Lombardia
BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
Company Overview
BeOne Medicines continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description
The Sr Administrative Assistant will be responsible for supporting Medical Affairs department activities in a proactive and efficient way, executing activities which include managing contracts and vendors in alignment with internal procedures and tools, tracking expenses and their alignment to the assigned budget, manage from the operational perspective specific medical contracts (sponsored studies, IIT, compassionate use, grants)
scheduling internal meetings, travel coordination, processing incoming and outgoing email.
The role is open also to anyone who is registered on the lists of Italian law 68/99.
Main tasks
- Provide general administrative support to medical depatment processing contracts with vendors, PRs/POs (including MSA and SoW documentation in collaboration with the required functions)
- Initiating and managing contract approval flows in company contract management system
- Manage invoices’ upload into the systems (Ariba/SAP tool) including validation against quotations, payment processing in collaboration with Finance department
- Create efficient office procedures, filing systems, reports and record keeping methodologies as needed
- Continuous and accurate tracking of expenses against assigned budget, including final reconciliations, monthly checks of open POs and accruals needed
- Collaboration with th