Finance & Administrative Operations Coordinator
Pubblicato il 15-10-2026 - Jobgether in Macerata
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Finance & Administrative Operations Coordinator based in Italy. This is a hands-on finance and business operations role supporting a growing small business in a fast-moving environment. You will combine accounts receivable, reconciliation, bookkeeping support, payroll coordination, and administrative operations. The role requires strong practical experience with QuickBooks Desktop, payment follow-up, financial records, and Excel-based reporting. You will take ownership of recurring financial tasks while proactively resolving discrepancies, missing information, and outstanding items. Success in this position depends on organization, persistence, attention to detail, and the ability to work independently. You will also help improve processes, maintain documentation, and keep day-to-day financial and operational activities moving efficiently. Accountabilities * Manage weekly accounts receivable aging reviews, identify overdue balances,
and proactively follow up on outstanding customer payments. * Maintain open-item lists and follow-up trackers for unresolved balances, payment exceptions, missing information, and other financial issues. * Maintain customer records, payments, deposits, statements, and AR reporting in QuickBooks Desktop. * Coordinate with receivables, collections, bookkeeping, and client contacts to resolve payment exceptions, unapplied credits, aging items, and open balances. * Monitor deposits from checks, cash, and money orders collected by field staff and reconcile expected customer payments against bank and accounting records. * Manage physical check processing and follow up on outstanding deposits or payment items. * Use billing platforms such as Service Channel and related systems to monitor billing exceptions and payment issues. * Compare invoice, customer, and payment records between RouteStar, QuickBooks, and other sy