Office Coordinator with HR Administration
Pubblicato il 18-10-2026 - Firefly in Genova
Start date: By agreement
Are you looking for a broad and varied role where office coordination and HR administration come together within an international technology company? We are now seeking a structured, reliable, and service-oriented Office Coordinator to join our team in Genoa and support our operations in Italy.
About the role In this role, you will take overall responsibility for office operations and internal administrative support. You will work closely with both management and employees to ensure that all administrative processes run smoothly, efficiently, and in a highly professional manner within a dynamic international environment.
You will be part of our Italian team of five and play an important role in supporting the business and contributing to our continued growth in Italy. In this role, you will work closely with our CFO and HR Manager, both based at our headquarters in Stockholm, while reporting directly to your manager in Italy.
Your responsibilities will include: Office administration and day-to-day office management
Procurement of office supplies and equipment
Coordination of trade fairs, events, and internal activities
Organisation of business travel, accommodation, and travel documentation
Liaising with public authorities, suppliers, and external partners
HR and Personnel administration support
Preparation and coordination of payroll-related documentation
Customer invoicing for locally provided services and spare parts
Management of employment documentation, onboarding, and offboarding
Coordination of occupational health & safety training and medical checks
Administrative support to other departments as required
Who you are We are looking for a proactive and well‐organised professional who enjoys working in a broad role with multiple responsibilities. You are structured, service‐minded, and able to manage several tasks simultaneously in a fast‐paced environment.
You take ownership of your work, communicate clearly, and enjoy supporting both