Corporate Offsites
Pubblicato il 18-10-2026 - UBQ in Romano di Lombardia
We are seeking an experienced and operationally minded Corporate Offsites & Travel Manager to lead our regional internal meetings, executive dinners, and global corporate travel program. In this role, you will be responsible for planning and executing recurring department offsites (~30-50 attendees), managing curated corporate dinners, and governing our day-to-day relationship with our 3rd-party Travel Management Company (TMC).
You will design scalable "Meeting-in-a-Box" playbooks to streamline internal offsites while ensuring high traveler satisfaction, policy compliance, and operational efficiency across our global footprint.
Responsibilities 1. External & VIP Event Travel Support
- Serve as the dedicated travel and booking focal point for all flagship and VIP events produced by the External Events team.
- Oversee room block commitments, flight manifests, and VIP ground transfers for keynote speakers, executive guests, and attendees.
- Coordinate white-glove, high-touch travel arrangements for executive leadership and special guests during major external functions.
2.
Regional Offsites & Corporate Dinners
- Own end-to-end planning, venue sourcing, and logistics for regional department offsites.
- Curate high-touch private dining experiences and executive venues for corporate dinners.
- Develop, standardize, and maintain repeatable "playbooks" and self-service guidelines so internal team leads can execute smaller meetings with operational consistency.
- Manage vendor contracts, catering, room blocks, and ground transport for all gatherings.
3. Corporate Travel & TMC Agency Governance
- Serve as the primary operational owner for our 3rd-party Travel Management Company (TMC).
- Monitor agency Service Level Agreements (SLAs), online booking tool (OBT) adoption, traveler support responsiveness, and policy compliance.
- Oversee corporate travel policy updates, travel safety/duty-of-care frameworks, and travel profile administration.
- Partner with the Travel & Logisti