Administrative & Office Support Specialist

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8lzlkr

We are looking for an experienced Administrative & Office Support Specialist to provide day-to-day administrative and operational support within a technical business environment. This is a varied, hands-on position covering office administration, order processing, logistics documentation, supplier coordination and compliance, while working closely with technical teams, customers and suppliers. San Donato Milanese, Italy | Permanent | On-site Responsibilities
* Manage incoming and outgoing calls and general office communications.
* Provide administrative support to technical teams, including quotations and documentation.
* Enter and monitor customer and supplier orders.
* Check and follow up on order confirmations from suppliers and international stakeholders.
* Coordinate access and entry permits for technical personnel working at customer sites.
* Prepare transport and shipping documentation and coordinate couriers.
* Support warehouse administration and related documentation.
* Coordinate administrative and logistical aspects of trade fairs and prepare the required documentation.
* Maintain accurate records and ensure documentation is properly organised and up to date.
* Support compliance-related activities covering areas such as privacy, security,



GDPR and other applicable requirements.
* Liaise effectively with customers, suppliers and internal teams to ensure smooth daily operations. Requirements
* Minimum 5 years of professional experience in administration, office management or a similar operational support role.
* Accounting diploma or equivalent professional qualification.
* Previous experience handling orders, suppliers and administrative documentation.
* Strong organisational skills and ability to manage multiple priorities independently.
* Good IT skills and confidence working with standard office systems and tools.
* Proactive, reliable and detail-oriented approach.
* Strong communication and interpersonal skills.
* Fluent Italian and professional fluency in English, both written and spoken.
* Ability to work on-site in San Donato Milanese. Benefits
* Permanent full-time position.
* Corporate health insurance.
* Meal vouchers for eligible on-site working days.
* Stable working environment within an international technical business.
* Varied position combining administration, operations and coordination.
* Opportunity to work with international colleagues, customers and suppliers. #J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8lzlkr