Facilities Coordinator

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8mcwpl

h3Facilities Coordinator /h3 p(Fidenza Village) /p h3Role Purpose /h3 pThe Facilities Coordinator provides organised, accurate and responsive coordination across the Real Estate department, acting as the operational bridge between Facilities and Retail Development. Reporting to the Senior Facilities Manager, the role supports day-to-day facilities activity, retail development projects, asset information, sustainability reporting, brand and contractor coordination, and the administrative processes required by internal stakeholders and external authorities. /p pThe role is offered on a permanent, full-time contract. This offer is available also for candidates belonging to protected categories as in line with law 68/99, article 18. /p pSalary Range: 30.000€-36.600€ gross per annum /p h3Key Accountabilities /h3 h3Facilities Asset Management Coordination /h3 ul liLog, prioritise and track planned and reactive maintenance requests, coordinating schedules, access and communication to minimise operational and guest impact. /li liKeep colleagues informed of progress, service disruption and access requirements, escalating unresolved issues, risks and recurring defects appropriately. /li liSupport asset-management activity by maintaining accurate condition, maintenance and lifecycle information and providing data for upgrade and capital-planning decisions. /li liProvide shared coverage across Village opening days and hours, including weekend and public-holiday shifts where required, to support continuity of essential services. /li /ul h3Retail Development, Brand Project Coordination /h3 ul liSupport new openings, re-merchandising projects and boutique refits by tracking project milestones, dependencies, outstanding actions and completion dates, providing clear and regular progress updates , gathering feedback and approvals from Facilities, Legal and other relevant stakeholders.. /li liCoordinate and archive completion documentation, including OM Manuals, Statutory Certificates and As-Built information, ensuring records are complete and accessible. /li /ul h3Contractor, Consultant External Authority Coordination /h3 ul liSupport the coordination of contractor attendance, access, induction and documentation, ensuring suppliers understand Village standards, site constraints and required ways of working. /li liCoordinate the receipt,



completeness checks and approval workflow for contractor and consultant documentation across all projects. /li liSupport the follow-up of permits, warranties and all statutory certificates and other approvals requested by Value Retail or external authorities. /li liAct as a reliable coordination point between internal teams, brands, contractors, consultants, utility providers and public bodies, tracking appointments, submissions, responses and actions. /li /ul h3Sustainability, Compliance Continuous Improvement /h3 ul liAs Village Champion for Planon, support sustainability programmes and reporting by collecting, validating and monitoring environmental and ESG data, highlighting gaps and exceptions requiring action. /li liSupport local and Central Real Estate initiatives, coordinating information and required actions across Facilities, Retail Development and brands. /li /ul h3Department Administration, Purchase Orders Asset Information /h3 ul liMaintain accurate work orders, asset records, maintenance instructions and supporting documentation in Planon and all relevant folders. /li liManage the purchase-order process for Facilities and Retail Development, including invoice matching and reconciliation. /li liMaintain area records, departmental trackers, shop-fit dates and key project data, and produce regular management reports. /li liIdentify opportunities to simplify administration, strengthen data quality and improve coordination, reporting and work-order discipline. /li /ul h3Success Measures /h3 ul liFacilities and Retail Development requests and actions are addressed accurately and on time. /li liMaintenance activity and retail development projects are coordinated with clear ownership, communication and minimal avoidable delay or disruption. /li liAsset, area, contractor, brand and project documentation is complete, current and accessible. /li liContractors,



consultants and external authorities receive timely information and follow-up, with approvals and statutory requirements properly tracked. /li liSustainability, compliance and management reporting is supported by reliable data and clear escalation of gaps, risks and overdue actions. /li liInternal stakeholders experience a responsive, organised and professional coordination service. /li /ul h3Skills Competencies /h3 h3SKILLS /h3 pCoordination and organisation: Strong planning, prioritisation and follow-through across multiple workstreams, stakeholders and deadlines. /p pFacilities and project administration: Experience supporting operational services, property, construction, fit-out or real-estate projects in a busy environment. /p pFinancial administration: Ability to manage purchase orders, invoice reconciliation accurately. /p pSystems and reporting: Confidence using Planon or equivalent systems, MS Project, Word and Excel to maintain records, trackers and reports. /p pDocument and compliance control: Ability to coordinate technical, contractor and statutory documentation with strong attention to detail. /p pStakeholder communication: Confidence working with brands, contractors, consultants, public bodies and cross-functional internal teams. /p pData and improvement mindset: Ability to identify gaps, recurring issues and opportunities to simplify processes and strengthen data quality. /p pRelevant experience: At least 12–24 months’ experience in facilities, retail development, construction administration or real estate, ideally in retail, commercial or luxury hospitality. /p pLanguages: Fluent written and spoken English and fluency in the local Village language. /p h3COMPETENCIES /h3 ul liBold Restlessness: Question what exists, pursue what is better, act on the gap /li liExecution Discipline: Precision, follow-through and a relentless instinct to simplify /li liAuthentic Resilience: Composure under pressure, self-awareness, trust built through consistency /li liGuest Obsession: Luxury-grade instinct for anticipating and elevating every interaction /li /ul h3Learning Growth /h3 pThis role requires a commitment to continuous professional development. Every employee receives an annual Learning Development goal and is expected to actively build new skills, share knowledge and adapt to evolving ways of working. /p #J-18808-Ljbffr

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8mcwpl