Finance And Administration Specialist

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8n1mve

Luogo di lavoro:
Bologna
Main activities
Key Responsibilities
Finance & Business Operations
Support budgeting, expenditure monitoring, cost allocation, reconciliations, and financial reporting.
Manage invoices, payments, reimbursements, travel expenses, and other financial transactions, ensuring accuracy and resolving discrepancies.
Support procurement, vendor management, contracts, approvals, and the financial administration of institutional events and activities.
Provide administrative and financial support across Business Office functions, ensuring accurate documentation and compliance with University procedures.
Research, Grants & Project Support
Support the financial and administrative management of grants, research projects, and externally funded activities, including budgeting, expenditure tracking, procurement, and reporting.
Coordinate project-related activities and appointments with faculty and relevant HR, payroll, legal, and University offices.
Systems, Process Improvement & AI
Use Excel, Workday, and other University systems for financial analysis, reporting, and administrative decision-making.
Leverage generative AI and prompt-engineering skills to support data analysis, documentation, and operational efficiency.
Identify opportunities to streamline processes, automate repetitive tasks, and improve workflows, contributing to special projects and evolving University systems and requirements.
Requirements
Must have:
Several years of relevant professional experience in finance administration, business operations, accounting support, project administration or a comparable environment.
Strong numerical skills and a practical understanding of budgets, financial reporting, administrative controls, and business processes, with the ability to apply them in varied operational contexts.




Excellent accuracy, attention to detail, organizational skills, and the ability to manage multiple priorities and deadlines without losing sight of the broader objective.
Strong interpersonal skills and the ability to build constructive working relationships with a wide range of constituencies, including students, faculty, senior administrators, colleagues, and external vendors.
Professional fluency in both Italian and English.
Strong working knowledge of Excel and Microsoft 365, together with the ability to learn Workday and other University financial and administrative systems quickly.
Demonstrated practical competence with generative AI tools, including prompt design, document generation, information synthesis, data or financial analysis, and process improvement.
Nice to have:
Experience in academic, international or multicultural environments.
Familiarity with SAP, Concur or similar financial systems is considered an advantage but is not essential.
Intellectual curiosity about AI and emerging technologies, with the initiative to test new tools and identify useful applications for day-to-day administrative work.
Benefits
Dynamic international environment.
Opportunity to contribute to the financial and administrative operations of a prestigious academic institution.
Professional growth within a global and renowned academic institution.
Compensation Package
Compensation aligned with Italian labor law and market standards, commensurate with experience and qualifications, approximately €40,000-€45,000 gross annually.
This is a full-time in-person role based in Bologna.
Workplace Bologna Company
Our client is a distinguished
American Graduate Academic Institution
, located in Bologna, that serves as the European campus of a renowned school dedicated to advanced international studies.
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Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8n1mve