The role of Legal Secretary will provide assistance to our team in Milan to ensure excellent client service.
This role is offered on a seven-month fixed-term contract to provide maternity cover, starting on 1 February 2027.
Roles and Responsibilities
Administrative Support:
Answering phone calls, managing correspondence, and greeting clients.
Scheduling and coordinating appointments, meetings, and conferences for lawyers.
Maintaining calendars and reminding lawyers of important tasks and deadlines
Assisting in drafting of Letter of Engagements
Coordinating with other staff and external agencies as required
Travel arrangements for the legal team, including arranging visas where needed
Document Management:
Preparing, typing, and formatting documentation into the firm house style
Organising and maintaining documents in the electronic filing system
Paper and digital archiving of documents following the firm’s policy and quality standards
Proofread documentation as required
Keep clear records on new business intake for the legal team
Legal Assistance:

Conducting research and compiling information for attorneys
Assisting lawyers in preparing and assembling bundles
Client Interaction:
Assisting with billing and accounting tasks, including preparing invoices and following up on payments
Opening new matters and assisting with the onboarding process for new clients
Case Management:
Keeping track of legal case timelines and informing lawyers of upcoming deadlines
Managing case files and other records in a confidential manner
Person specification
Strong organisational and multitasking skills
Excellent written and verbal communication skills
Attention to detail and high level of accuracy
Proficiency in legal terminology and understanding of legal processes
Proficiency with office software, including word processing, spreadsheets, and legal research platforms
Discretion and the ability to maintain confidentiality
At least 3 years legal secretarial experience
Compensation
Salary range: €32-38K depending on experience
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