Start-Up Associate II (Italy)
Pubblicato il 26-10-2026 - Allucent in Milano
At Allucent™, we are dedicated to helping small-medium biopharmaceutical companies efficiently navigate the complex world of clinical trials to bring life-changing therapies to patients in need across the globe.
We are looking for a Start-Up Associate II (SUA II) to join our A-team (hybrid*/remote) in Italy! The SUA coordinates and performs local site start-up activities of Allucent Study Start-up & Site Intelligence. This position executes essential document collection, Regulatory Authority (RA) and Independent Ethics Committee (IEC)/Institutional Review Board (IRB) submission/approval activities and acts as a main line of communication to RA/ IEC/ IRB as well as investigators and sites through the initial phase of a clinical study until the Site Initiation Visit.
In this roleyour key tasks will include:
- Track relevant information, data, progress and milestones in CTMS and/or other tracking tools covering assigned Start-Up activities (as defined below)
- Ensure planned dates are reliable and up to date in CTMS departments/study teams
- File documents in the (e)TMF for which they are the document owner
- Assist other Study Start-up team members with filing documents in the (e)TMF for which they are document owner
- Assist in the preparation, compilation, submission and maintenance of regulatory documentation required by regulatory agencies for clinical trials at local level
- Provide relevant documents in compliance with local regulation
- Support review of technical, pre-clinical and clinical reports for regulatory submissions
- Interact with regulatory authorities
- Prepare and compile answers for questions raised by the regulatory agencies and submit the answers
- Regularly check for updates on regulations, guidelines and procedures. Ensure these updates are communicated and circulated as appropriate
- Support Global Regulatory Manager (GRM) and/or Global Submission Specialist (GSS) as needed
- Prepare, compile,
submit and maintain ethical requirements and documentation required by IEC/IRB for clinical trials at local level
- Assist in providing and reviewing relevant documents in compliance with ethical requirements and per local legislation
- Interact with IEC/IRB
- Prepare and compile answers for questions raised by the IEC/IRB and submit the answers
- Regularly check for updates on regulations, guidelines, and procedures. Ensure these changes and updates are communicated and circulated as appropriate
- Assist in adapting country SIS/ISF to site-specific requirements
- Provide country specific requirements to GSCM impacting site contracts' process
- Prepare, review, negotiate, and finalize Clinical Trial Agreements (CTAs), Letter of Indemnification (LOI), termination letters, budgets, and other site level agreements required for a clinical study
- Negotiate within client approved contract and budget templates and negotiation parameters
- Communicate with sites and internal personnel regarding the status of contracts and contract related documents
- Arrange translation of the final country CTA template and/or final negotiated contracts, where applicable
- Provide the final/draft CTA and site budget for submission, where required
- Obtain site signature as well as Sponsor/Allucent signature, as applicable
- Keep up to date with applicable local regulations impacting clinical trial contracts
- Assist in preparing the site-specific Essential Document Package and sending to sites
- Responsible for collection and first review of Essential Documents
- Provide the Global Essential Document Reviewer with the collected documents for independent review
- Follow up with the sites regarding all document discrepancies noted by the Global Essential Document Reviewer until resolution
- Obtain authorization for the shipment of Investigational Product to the site
- Track relevant information and data in CTMS and/or other tracking tools
To be successful you will possess:
- Life Science degree or equivalent qualification or certification in a related allied health profession from an appropriate accredited institution.
- More than 2 years of experience in regulatory affairs in the pharmaceutical or biotechnology industry.
- A thorough knowledge of the country or region competent authority submission and reporting requirements and guidelines.
- A thorough understanding of the drug development process
- Good oral and written communications skills - fluent in Italian and English.
- Attention to detail.
- Able to perform well as a team member.
Benefits of working at Allucent include:
- Comprehensive benefits package per location
- Competitive salaries per location
- Departmental Study/Training Budget for furthering professional development
- Flexible Working hours (within reason)
- Participation in our enriching Buddy Program as a new or existing employee
- Internal growth opportunities and career progression
- Financially rewarding internal employee referral program
- Eligibility for our Spot Premio Award Program in recognition of going above and beyond on projects
- Eligibility for our Loyalty Award Program in recognition of loyalty and commitment of longstanding employees
*Our in-office work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices.
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