Project Contract Administrator
Pubblicato il 26-10-2026 - Ably Resources in Milano
The Project Contract Administrator is responsible for the administration, monitoring, and management of all project – related contracts during the execution phase. The role ensures compliance with contractual terms and conditions, manages correspondence, supports claims avoidance/defence, and acts as the focal point between project management, legal, procurement, contractors, and the client for all contractual matters.
Key Responsibilities Contract Administration:
- Administer and monitor EPC/EPCIC, consultancy, and service contracts throughout project execution.
- Ensure contractors’ compliance with contract obligations, milestones, and deliverables.
- Maintain comprehensive contract files, registers, and correspondence records.
- Review and validate contractual notices, change requests, and variation orders.
Change Management:
- Evaluate contractor change requests (time and cost impact) in coordination with project controls, engineering, and planning teams.
- Prepare change order documentation and ensure approvals in line with governance.
- Track all variations and maintain a change register to monitor project impacts.
- Identify, analyse, and mitigate potential claims by contractors.
- Support negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.
- Prepare defence documentation and maintain claims records.
- Draft, review, and issue contractual letters and formal notices to contractors.
- Ensure timely response to contractor communications within contractual timelines.
- Support project management in all client and contractor contractual correspondence.
Reporting:
- Prepare periodic contract administration reports (change status, claims, key issues, risks).
- Provide input to monthly progress reports regarding contractual status.
- Maintain KPIs related to contractual performance.
Coordination & Compliance:
- Work closely with procurement, cost control, planning, and legal to ensure consistency and compliance.
- Ensure adherence to corporate policies, procedures, and project – specific requirements.
- Provide contractual guidance to project team members and stakeholders.
- Support audits and ensure all contractual documentation is properly archived.
Qualifications & Experience:
- Bachelor’s degree in law, Quantity Surveying, Engineering, or Business Administration.
- 7–12 years of experience in contract administration within the oil & gas industry, preferably on large – scale EPC/EPCIC projects.
- Strong knowledge of FIDIC, bespoke EPC contracts, and oil & gas contracting models.
- Solid understanding of project controls (cost, planning, risk) and their interface with contracts.
- Proficiency in MS Office and contract management tools.
- Excellent communication, negotiation, and drafting skills.
- Fluency in English (written and spoken) is mandatory.
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