Facility Specialist
Pubblicato il 26-10-2026 - PowerToFly in Italia
We are looking for a Facility Specialist to join our Mediterranean Europe team, based in Milan, and support the day-to-day management of our workplace and facility operations across the region. The role ensures safe, functional and efficient working environments while coordinating internal stakeholders, external suppliers and facility-related activities.
Role & Responsibilities
- Manage day-to-day and extraordinary activities related to facilities and workplace environments across the region
- Monitor buildings, systems and infrastructure, ensuring functionality, safety and business continuity
- Coordinate external suppliers and service providers, including maintenance, cleaning, security, utilities, catering and other facility-related services
- Support office space allocation and equipment inventory management
- Ensure compliance with company standards and applicable regulations, working closely with HSE, Real Estate, HR, Legal and other relevant teams
- Manage purchase orders, invoices and supplier costs, and support supplier performance and contract management
- Act as a key point of contact for employees and internal stakeholders on facility-related matters
- Identify opportunities to improve operational efficiency, service quality and employee experience, promoting best practices and continuous improvement
- Support sustainability initiatives related to facilities,
buildings and workplace operations
- Provide operational support to the Company Car Fleet Manager in the day-to-day management of the corporate fleet
- Support facility projects across the region and travel to other European offices when required (approximately twice a year)
Qualifications
- Bachelor’s degree or Diploma in a relevant field
- At least 3 years of experience in Facility Management, Building Management or a similar role, preferably in an international environment
- Proven experience managing external suppliers and contractors
- Fluency in Italian and English; French is a plus
- Strong problem-solving, organizational and prioritization skills
- Excellent communication and stakeholder management skills
- Proactive approach, with the ability to anticipate issues and identify improvement opportunities
- Good negotiation skills and ability to manage suppliers and costs
- Ability to work effectively in a cross-functional and collaborative environment
What’s in It for You
- International and collaborative working environment
- Hybrid work model and flexible working hours
- Career development and learning opportunities
- Competitive compensation package, including a variable incentive plan
- Additional benefits including private health insurance and meal vouchers