Corporate Offsites
Pubblicato il 27-10-2026 - UBQ in Ancona
We are seeking an experienced and operationally minded Corporate Offsites & Travel Manager to lead our regional internal meetings, executive dinners, and global corporate travel program. In this role, you will be responsible for planning and executing recurring department offsites (~30-50 attendees), managing curated corporate dinners, and governing our day-to-day relationship with our 3rd-party Travel Management Company (TMC). You will design scalable "Meeting-in-a-Box" playbooks to streamline internal offsites while ensuring high traveler satisfaction, policy compliance, and operational efficiency across our global footprint. Responsibilities 1. External & VIP Event Travel Support
* Serve as the dedicated travel and booking focal point for all flagship and VIP events produced by the External Events team.
* Oversee room block commitments, flight manifests, and VIP ground transfers for keynote speakers, executive guests, and attendees.
* Coordinate white-glove, high-touch travel arrangements for executive leadership and special guests during major external functions. 2. Regional Offsites & Corporate Dinners
* Own end-to-end planning, venue sourcing, and logistics for regional department offsites.
* Curate high-touch private dining experiences and executive venues for corporate dinners.
* Develop, standardize, and maintain repeatable "playbooks" and self-service guidelines so internal team leads can execute smaller meetings with operational consistency.
* Manage vendor contracts, catering, room blocks, and ground transport for all gatherings. 3. Corporate Travel & TMC Agency Governance
* Serve as the primary operational owner for our 3rd-party Travel Management Company (TMC).
* Monitor agency Service Level Agreements (SLAs), online booking tool (OBT) adoption, traveler support responsiveness, and policy compliance.
* Oversee corporate travel policy updates, travel safety/duty-of-care frameworks, and travel profile administration.
* Partner with the Travel & Logistics Coordinator to ensure seamless handling of group airfare, room block releases, and executive escalations. 4. Administrative & Stakeholder Management
* Partner with the Event & Travel Finance Lead to track budget actuals, audit TMC billing feeds, and manage purchase orders.
* Gather post-event feedback and analyze travel data to continuously optimize offsite playbooks and corporate travel experiences. 5. Team Leadership & People Management
* Directly manage, mentor, and oversee day-to-day tasks for the Travel & Logistics Coordinator and supporting event staff.
* Coordinate workload distribution across team members to manage overlapping offsite schedules, peak conference travel rosters, and VIP travel requests.
* Set performance goals, conduct reviews, and foster professional development within the travel and offsite operations pod.
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Experience:
7+ years of experience leading corporate meetings, regional offsites, and corporate travel management operations.
* Leadership & Management: 2+ years of direct people management or proven experience supervising, coordinating, and delegating work to direct reports, coordinators, or cross-functional team members.
* Travel Operations: Proven track record of managing 3rd-party Travel Management Company (TMC) relationships, online booking tools, and group travel logistics.
* Event & VIP Logistics: Experience coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.
* Event Execution: Strong background in venue sourcing, hotel room block negotiations, catering coordination, and run-of-show planning for mid-sized gatherings.
* Vendor Management: Experience negotiating corporate rate agreements with hotel chains, boutique properties, and event vendors.
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Skills:
Exceptional organizational, communication, and project management skills; ability to balance multiple offsite timelines simultaneously. #J-18808-Ljbffr