Dean’s Office Assistant

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1. CONTEXT Bologna Business School (BBS) is a European business school founded in 2000 by the University of Bologna together with several private organisations. It offers interdisciplinary postgraduate and post-experience management education and operates as a non-profit private foundation. Its motto is “Multiplying Opportunities”. BBS holds a five-year EQUIS accreditation, which places it among the 222 accredited schools out of about 16,000 business schools worldwide. In 2024 the School opened a new landscape-integrated campus in Bologna. The School has created the roles of Executive President and Dean and is now moving into a phase of governance evolution, international growth and AI-driven transformation. The Dean is responsible for students, faculty, applied research and teaching, the academic oversight of programs, accreditation and quality, and the School’s operating model. The Dean’s Office is being built to support this agenda. This position is one of its first roles. 2.
JOB The Dean’s Assistant reports to the Dean. The role keeps the Dean’s time, information and relationships in order and runs the activities the Dean hosts. It works daily with faculty, program heads, staff units, students and institutional contacts. Dean's Office Operations
• Manage the Dean’s calendar, travel and expenses; set priorities among meeting requests from faculty, staff, students, partners and institutions; prepare daily briefs and background material for each appointment.
• Act as first point of contact for the Dean’s Office in Italian and English; handle correspondence and draft letters, replies and short communications for the Dean’s signature.
• Prepare agendas, minutes and action lists for the Dean’s standing meetings, including the Leadership Team, the Associate Deans and the program heads, and follow actions through to completion.
• Keep the Dean’s Office files, contact lists, distribution lists and shared drives in order; handle confidential information with discretion. Meetings
• Plan and run meetings hosted by the Dean: faculty meetings and retreats, visiting speakers and delegations,



and internal town halls. This covers budgets, venues, catering, logistics and coordination, in collaboration with Corporate Identity and Communication and any other offices anche areas involved.
• Produce run-of-show documents, briefing notes and speaking points for the Dean; manage invitations, registrations, confirmations and follow-up.
• Keep an events calendar for the Dean’s Office aligned with the School’s calendar of program and institutional events.
• Monitor mentions, rankings and sector news relevant to the Dean’s agenda and prepare a short weekly digest. The Dean’s Office is expected to grow. The person appointed will help define its working methods and may take on further responsibilities as the Office develops. 3.
POSITION CLASSIFICATION 24-month fixed-term employment contract, under the National Collective Labour Agreement (CCNL) for the Tertiary, Commerce and Services sector. The classification level will be set according to the candidate’s experience and profile. The gross annual salary is Euro 28,000 – 34,000 depending on work/professional experience and qualifications. A probationary period applies, with the length set by the CCNL for the classification level. 4.
REQUIREMENTS General skills
• Organisation, accuracy and attention to detail; the ability to hold many threads at once and keep each of them moving.
• Discretion and judgment in handling confidential matters and senior relationships.
• Service orientation, calm under pressure and comfort with shifting priorities.
• Clear writing and a good eye for visual presentation.
• Teamwork and an international mindset. Education
• A university degree (Italian degree or equivalent international qualification),



with a preference for individuals with degrees in quantitatively oriented disciplines (not required). Experience
• Demonstrated experience in planning and running events and in managing professional social media presence.
• Experience scheduling or as an executive assistant is a plus. Technical skills
• Fluency in Italian and English, written and spoken.
• Microsoft 365 (Outlook calendar management, Teams, Word, PowerPoint, Excel) and PowerBI.
• Social media and content tools (LinkedIn, Instagram, Canva or similar, basic photo and video editing).
• Event management and registration tools. Preferred but not required
• Experience in a business school or university environment.
• Familiarity with CRM systems.
• A third language. The degree and the language proficiency must be held at the publication date of this call. 5.
SELECTION PROCESS An Evaluation Committee will assess the applications on the basis of the CVs received and one or more interviews. The Committee may add further tests, which will be communicated to the candidates concerned. At the end of its work the Committee Coordinator will submit a shortlist of suitable candidates for the final candidate selection. All candidates will be informed of the outcome. The names of successful candidates will be published on the School’s website, in line with the data protection rules in force. BBS reserves the right to repeat the selection process or to use other recruitment methods, and may use the shortlist for similar roles for two years from its approval. 6.
APPLICATION PROCEDURE To participate in the selection process, candidates must follow the instructions detailed here: https://www.bbs.unibo.it/open-position/deans-office-associate-events-and-social-media/ Applications must reach BBS by 1:00 p.m. on November 6, 2026. The position remains open until suitable candidates are found. Applications may be sent by email to (email hidden), for the attention of Andrea Zani, Head of the Selection Process. Incomplete applications will not be considered. Update as of 26.10.2026

Vedi l’offerta su Go Lavoro: golavoro.it/annuncio-lavoro/8pj66n