Executive Assistant
Pubblicato il 30-10-2026 - Cooper Development in Italia
Executive Assistant to the CEO
Position: Executive Assistant
Location: Remote
Employment Type: Full-Time
Work Schedule: U.S. Business Hours (Eastern Time)
The ideal candidate is an excellent communicator, highly resourceful, and capable of managing multiple priorities in a fast-paced business environment. This role requires strong organizational skills, discretion, independent judgment, and the ability to coordinate effectively with internal teams, clients, vendors, and external business partners.
Key Responsibilities
Executive & Administrative Support
- Manage the CEO's calendar, appointments, meetings, and daily schedules.
- Coordinate internal and external meetings, including virtual conferences.
- Organize emails, correspondence, and follow-up communications.
- Prepare reports, presentations, meeting agendas, and executive summaries.
- Maintain confidential business records and executive documents.
- Monitor deadlines, commitments, and pending action items.
Communication & Coordination
- Serve as a primary point of contact between the CEO and internal or external stakeholders.
- Communicate professionally with employees, clients, contractors, and business partners.
- Coordinate with project managers, HR, accounting, and administrative teams.
- Follow up on assigned tasks and ensure timely completion of deliverables.
- Document meeting discussions, decisions, and action items.
Business Operations Support
- Assist in monitoring ongoing projects and operational activities.
- Track project updates, schedules, deadlines, and management priorities.
- Support document preparation, recordkeeping, and administrative reporting.
- Coordinate business travel, accommodations, and meeting arrangements when required.
- Assist with vendor communications, procurement follow-ups, and operational requests.
- Identify opportunities to improve administrative workflows and organizational efficiency.
Task & Project Management
- Maintain organized task lists and monitor progress on executive priorities.
- Coordinate assignments across departments and follow up on outstanding items.
- Anticipate the CEO's administrative needs and proactively address potential scheduling or operational conflicts.
- Assist with special projects and other executive-level assignments as needed.
Qualifications & Requirements
- Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
- Minimum of 2–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Coordinator, or similar role.
- Previous experience supporting CEOs, executives, or senior management is strongly preferred.
- Excellent written and verbal English communication skills.
- Strong organizational, multitasking, and time-management abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management and communication tools such as Microsoft Teams, Zoom, Slack, or similar platforms.
- Ability to handle sensitive and confidential information professionally.
- Strong attention to detail, problem-solving skills, and independent judgment.
- Ability to work effectively with minimal supervision.
- Willingness and availability to work during U.S. Eastern Time business hours.
Preferred Qualifications
- Experience working remotely with U.S.-based companies.
- Background in construction, engineering, real estate, or project management.
- Familiarity with executive reporting, scheduling, and business operations.
- Experience coordinating multiple departments and external stakeholders.
- Ability to adapt quickly to changing priorities and urgent executive requests.
Key Competencies
- Executive-level professionalism and discretion
- Strong written and verbal communication
- Proactive problem-solving and decision-making
- Excellent time management and prioritization
- High level of accuracy and attention to detail
- Adaptability and flexibility
- Accountability and reliability
How to Apply
Interested candidates are invited to submit their updated English resume, along with the following information:
- Relevant executive or administrative experience
- Expected salary or hourly rate
- Availability to start
- Confirmation of availability to work U.S. Eastern Time hours
- LinkedIn profile (if available)
Job Types: Full-time, Permanent
Pay: €8.00 - €15.00 per hour
Expected hours: 40.0 per week
Work Location: Remote