Event design coordinator
About the rolewe are looking for an event design coordinator who will manage the intake, production and quality assurance of event-related creative requests from multiple teams. the role acts as a bridge between designers and business units, ensuring that booth graphics, signage, decks, digital assets, swag and invitations are delivered flawlessly and on time.key responsibilitiesserve as the primary point of contact for event-related creative requests, defining deliverable type, format, quantity, deadline, venue and brand requirements.flag conflicting timelines, unrealistic turnarounds or missing information and propose workable solutions.brief designers with clear, unambiguous specifications to reduce rework.manage multiple concurrent event workstreams, tracking status and surfacing bottlenecks before they affect event dates.perform quality-assurance checks on print and digital deliverables (brand consistency, copy accuracy, colour mode, bleed, trim, file formats, dimensions, etc.).maintain a scalable qa checklist that evolves with each event type.document and organise all assets, briefs and final deliverables in a shared drive with a consistent structure.record vendor details,
production specs and lessons learned to accelerate future planning.anticipate risks (vendor lead times, production windows, scope changes, shipping delays) and build contingency plans.coordinate with vendors and print partners to confirm specifications and delivery windows.act as a trusted liaison between requesters and the design team, protecting both sides from ambiguous briefs and missed deadlines.continuously improve the intake and review process based on identified issues.requirementsminimum 5 years of experience in event marketing, event production, creative operations or project management with a strong events component.proven experience managing print and digital production processes (knowledge of dielines, safe areas, rgb vs cmyk).strong organisational and multitasking skills, able to handle several concurrent cross-functional requests.sharp attention to detail and a proactive, risk-first mindset.excellent written and verbal communication in english; spanish fluency required, italian a plus.familiarity with project-management tools (asana, monday.com or similar) and design-review tools (figma).experience setting up shared-drive structures or asset libraries for teams.
production specs and lessons learned to accelerate future planning.anticipate risks (vendor lead times, production windows, scope changes, shipping delays) and build contingency plans.coordinate with vendors and print partners to confirm specifications and delivery windows.act as a trusted liaison between requesters and the design team, protecting both sides from ambiguous briefs and missed deadlines.continuously improve the intake and review process based on identified issues.requirementsminimum 5 years of experience in event marketing, event production, creative operations or project management with a strong events component.proven experience managing print and digital production processes (knowledge of dielines, safe areas, rgb vs cmyk).strong organisational and multitasking skills, able to handle several concurrent cross-functional requests.sharp attention to detail and a proactive, risk-first mindset.excellent written and verbal communication in english; spanish fluency required, italian a plus.familiarity with project-management tools (asana, monday.com or similar) and design-review tools (figma).experience setting up shared-drive structures or asset libraries for teams.