Corporate Events
RESPONSIBILITIES
Support the planning, coordination and delivery of
corporate events, hospitality activities and institutional initiatives , working closely with the Events & Hospitality team. Support
guest management , including invitations, registrations, guest lists, accreditation, welcome services and on-site assistance. Coordinate operational activities with
internal stakeholders, external agencies, suppliers and venues , ensuring smooth and timely event delivery. Support hospitality logistics, including
catering, accommodation, transportation, venue set-up and guest-related services . Provide
on-site support throughout all event phases , including set-up, rehearsals, live event management and dismantling. Contribute to the
creative development of events , supporting the definition of concepts, guest experiences, set-ups, visual solutions, event materials and presentations. Support the preparation and development of
corporate publications and communication materials , including content collection, creative coordination, proofreading and production follow-up. Prepare and update
presentations, event briefs, schedules, working documents and operational materials . Monitor deadlines, deliverables and supplier activities, ensuring projects progress according to agreed requirements and timelines. Proactively identify operational issues and contribute to finding
effective and timely solutions , particularly during live events and time-sensitive activities. Ensure
attention to detail, quality and consistency
across hospitality,
event and publication-related activities. REQUIREMENTS
Previous experience or strong interest in
corporate events, hospitality, communications or related areas . Excellent command of written and spoken English ; Italian proficiency required for day-to-day activities. Good knowledge of
Microsoft Office , particularly PowerPoint, Excel and Word. Ability to work effectively in a
fast-paced, deadline-driven environment . Flexibility to support events outside standard working hours, including
evenings and weekends when required , in accordance with applicable company policies and contractual provisions. Availability for
on-site event activities
and, when required, business travel. Ability to manage several activities simultaneously while maintaining a high level of accuracy and organisation. COMPETENCES & SKILLS
Strong
organisational and planning skills . Problem-solving mindset
and ability to react quickly to changing operational requirements. Strong interpersonal and communication skills. Strong
Creativity and attention to visual and experiential details . Ability to work collaboratively with internal teams, agencies, suppliers and different stakeholders. Ability to prioritise activities and work effectively under
time pressure and tight deadlines . Strong
attention to detail and quality orientation . Proactive, hands-on and solution-oriented approach. xcldrub Strong team spirit combined with the ability to manage assigned activities with autonomy.
Support the planning, coordination and delivery of
corporate events, hospitality activities and institutional initiatives , working closely with the Events & Hospitality team. Support
guest management , including invitations, registrations, guest lists, accreditation, welcome services and on-site assistance. Coordinate operational activities with
internal stakeholders, external agencies, suppliers and venues , ensuring smooth and timely event delivery. Support hospitality logistics, including
catering, accommodation, transportation, venue set-up and guest-related services . Provide
on-site support throughout all event phases , including set-up, rehearsals, live event management and dismantling. Contribute to the
creative development of events , supporting the definition of concepts, guest experiences, set-ups, visual solutions, event materials and presentations. Support the preparation and development of
corporate publications and communication materials , including content collection, creative coordination, proofreading and production follow-up. Prepare and update
presentations, event briefs, schedules, working documents and operational materials . Monitor deadlines, deliverables and supplier activities, ensuring projects progress according to agreed requirements and timelines. Proactively identify operational issues and contribute to finding
effective and timely solutions , particularly during live events and time-sensitive activities. Ensure
attention to detail, quality and consistency
across hospitality,
event and publication-related activities. REQUIREMENTS
Previous experience or strong interest in
corporate events, hospitality, communications or related areas . Excellent command of written and spoken English ; Italian proficiency required for day-to-day activities. Good knowledge of
Microsoft Office , particularly PowerPoint, Excel and Word. Ability to work effectively in a
fast-paced, deadline-driven environment . Flexibility to support events outside standard working hours, including
evenings and weekends when required , in accordance with applicable company policies and contractual provisions. Availability for
on-site event activities
and, when required, business travel. Ability to manage several activities simultaneously while maintaining a high level of accuracy and organisation. COMPETENCES & SKILLS
Strong
organisational and planning skills . Problem-solving mindset
and ability to react quickly to changing operational requirements. Strong interpersonal and communication skills. Strong
Creativity and attention to visual and experiential details . Ability to work collaboratively with internal teams, agencies, suppliers and different stakeholders. Ability to prioritise activities and work effectively under
time pressure and tight deadlines . Strong
attention to detail and quality orientation . Proactive, hands-on and solution-oriented approach. xcldrub Strong team spirit combined with the ability to manage assigned activities with autonomy.