Corporate offsites and travel manager
We are seeking an experienced and operationally minded Corporate Offsites & Travel Manager to lead our regional internal meetings, executive dinners, and global corporate travel program. In this role, you will be responsible for planning and executing recurring department offsites (:30-50 attendees), managing curated corporate dinners, and governing our day-to-day relationship with our 3rd-party Travel Management Company (TMC). You will design scalable "Meeting-in-a-Box" playbooks to streamline internal offsites while ensuring high traveler satisfaction, policy compliance, and operational efficiency across our global footprint. Responsibilities
* External & VIP Event Travel Support o Serve as the dedicated travel and booking focal point for all flagship and VIP events produced by the External Events team. o Oversee room block commitments, flight manifests, and VIP ground transfers for keynote speakers, executive guests, and attendees. o Coordinate white-glove, high-touch travel arrangements for executive leadership and special guests during major external functions.
* Regional Offsites & Corporate Dinners o Own end-to-end planning, venue sourcing, and logistics for regional department offsites. o Curate high-touch private dining experiences and executive venues for corporate dinners. o Develop, standardize, and maintain repeatable "playbooks" and self-service guidelines so internal team leads can execute smaller meetings with operational consistency. o Manage vendor contracts, catering, room blocks, and ground transport for all gatherings.
* Corporate Travel & TMC Agency Governance o Serve as the primary operational owner for our 3rd-party Travel Management Company (TMC). o Monitor agency Service Level Agreements (SLAs), online booking tool (OBT) adoption, traveler support responsiveness, and policy compliance.
o Oversee corporate travel policy updates, travel safety/duty-of-care frameworks, and travel profile administration. o Partner with the Travel & Logistics Coordinator to ensure seamless handling of group airfare, room block releases, and executive escalations.
* Administrative & Stakeholder Management o Partner with the Event & Travel Finance Lead to track budget actuals, audit TMC billing feeds, and manage purchase orders. o Gather post-event feedback and analyze travel data to continuously optimize offsite playbooks and corporate travel experiences.
* Team Leadership & People Management o Directly manage, mentor, and oversee day-to-day tasks for the Travel & Logistics Coordinator and supporting event staff. o Coordinate workload distribution across team members to manage overlapping offsite schedules, peak conference travel rosters, and VIP travel requests. o Set performance goals, conduct reviews, and foster professional development within the travel and offsite operations pod. Qualifications & Experience
*
Experience:
7+ years of experience leading corporate meetings, regional offsites, and corporate travel management operations.
* Leadership & Management: 2+ years of direct people management or proven experience supervising, coordinating, and delegating work to direct reports, coordinators, or cross-functional team members.
* Travel Operations:
Proven track record of managing 3rd-party Travel Management Company (TMC) relationships, online booking tools, and group travel logistics.
* Event & VIP Logistics: Experience coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.
* Event Execution: Strong background in venue sourcing, hotel room block negotiations, catering coordination, and run-of-show planning for mid-sized gatherings.
* Vendor Management: Experience negotiating corporate rate agreements with hotel chains, boutique properties, and event vendors.
*
Skills:
Exceptional organizational, communication, and project management skills; ability to balance multiple offsite timelines simultaneously.
*
Experience:
7+ years of experience leading corporate meetings, regional offsites, and corporate travel management operations.
* Leadership & Management: 2+ years of direct people management or proven experience supervising, coordinating, and delegating work to direct reports, coordinators, or cross-functional team members.
* Travel Operations: Proven track record of managing 3rd-party Travel Management Company (TMC) relationships, online booking tools, and group travel logistics.
* Event & VIP Logistics: Experience coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.
* Event Execution: Strong background in venue sourcing, hotel room block negotiations, catering coordination, and run-of-show planning for mid-sized gatherings.
* Vendor Management: Experience negotiating corporate rate agreements with hotel chains, boutique properties, and event vendors.
*
Skills:
Exceptional organizational, communication, and project management skills; ability to ba
* External & VIP Event Travel Support o Serve as the dedicated travel and booking focal point for all flagship and VIP events produced by the External Events team. o Oversee room block commitments, flight manifests, and VIP ground transfers for keynote speakers, executive guests, and attendees. o Coordinate white-glove, high-touch travel arrangements for executive leadership and special guests during major external functions.
* Regional Offsites & Corporate Dinners o Own end-to-end planning, venue sourcing, and logistics for regional department offsites. o Curate high-touch private dining experiences and executive venues for corporate dinners. o Develop, standardize, and maintain repeatable "playbooks" and self-service guidelines so internal team leads can execute smaller meetings with operational consistency. o Manage vendor contracts, catering, room blocks, and ground transport for all gatherings.
* Corporate Travel & TMC Agency Governance o Serve as the primary operational owner for our 3rd-party Travel Management Company (TMC). o Monitor agency Service Level Agreements (SLAs), online booking tool (OBT) adoption, traveler support responsiveness, and policy compliance.
o Oversee corporate travel policy updates, travel safety/duty-of-care frameworks, and travel profile administration. o Partner with the Travel & Logistics Coordinator to ensure seamless handling of group airfare, room block releases, and executive escalations.
* Administrative & Stakeholder Management o Partner with the Event & Travel Finance Lead to track budget actuals, audit TMC billing feeds, and manage purchase orders. o Gather post-event feedback and analyze travel data to continuously optimize offsite playbooks and corporate travel experiences.
* Team Leadership & People Management o Directly manage, mentor, and oversee day-to-day tasks for the Travel & Logistics Coordinator and supporting event staff. o Coordinate workload distribution across team members to manage overlapping offsite schedules, peak conference travel rosters, and VIP travel requests. o Set performance goals, conduct reviews, and foster professional development within the travel and offsite operations pod. Qualifications & Experience
*
Experience:
7+ years of experience leading corporate meetings, regional offsites, and corporate travel management operations.
* Leadership & Management: 2+ years of direct people management or proven experience supervising, coordinating, and delegating work to direct reports, coordinators, or cross-functional team members.
* Travel Operations:
Proven track record of managing 3rd-party Travel Management Company (TMC) relationships, online booking tools, and group travel logistics.
* Event & VIP Logistics: Experience coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.
* Event Execution: Strong background in venue sourcing, hotel room block negotiations, catering coordination, and run-of-show planning for mid-sized gatherings.
* Vendor Management: Experience negotiating corporate rate agreements with hotel chains, boutique properties, and event vendors.
*
Skills:
Exceptional organizational, communication, and project management skills; ability to balance multiple offsite timelines simultaneously.
*
Experience:
7+ years of experience leading corporate meetings, regional offsites, and corporate travel management operations.
* Leadership & Management: 2+ years of direct people management or proven experience supervising, coordinating, and delegating work to direct reports, coordinators, or cross-functional team members.
* Travel Operations: Proven track record of managing 3rd-party Travel Management Company (TMC) relationships, online booking tools, and group travel logistics.
* Event & VIP Logistics: Experience coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.
* Event Execution: Strong background in venue sourcing, hotel room block negotiations, catering coordination, and run-of-show planning for mid-sized gatherings.
* Vendor Management: Experience negotiating corporate rate agreements with hotel chains, boutique properties, and event vendors.
*
Skills:
Exceptional organizational, communication, and project management skills; ability to ba