Coordination Officer
Overview
In this role you support TWAS and partners in Trieste, enabling strategic coordination of programmes, budgets, and governance. You will liaise with internal units, ICTP, UNESCO and donors, ensuring compliant, timely delivery of the Director’s priorities. You’ll coordinate governance activities, monitor workplans, and manage confidential information with discretion. This position offers impact through shaping administrative platforms and cross‑unit collaboration for a science hub initiative.
Retribuzione / Benefits
- 30 days annual leave
- family allowance
- medical insurance
- pension plan
Responsabilità
- Act as primary liaison across TWAS units and with ICTP and UNESCO HQ, manage executive communications and provide guidance on administrative requirements
- Support fundraising efforts and donor engagement, liaising with programme staff to prepare proposals
- Coordinate governance activities, meetings, agendas, minutes, and follow-ups for TWAS, OWSD and IAP
- Organise and supervise logistics for governing bodies, maintain archives and manage membership processes
- Prepare ED narratives and statistical data on governance, membership and programmes for reporting
- Coordinate work programme and budget planning, including extrabudgetary proposals and donor agreements
- Monitor implementation of budgets and programmes with relevant services, ensure confidentiality in personnel matters
- Track progress on governance decisions, organise Coordinating Committee meetings, and ensure action points are followed up
- Assist in risk management, business continuity, and compliance with UNESCO/organizational frameworks
- Ensure support for UNESCO Core Manager and related planning/reporting systems
Requisiti fondamentali
- Advanced university degree (Master's or equivalent) in Public Policy, Business Administration, International Studies or related discipline
- Minimum 4 years of progressively responsible experience in management, finance and administration
- Excellent written and spoken English
- Ability to plan, manage and monitor resources effectively
- Capacity to diagnose and resolve multiple problems with strategic/analytical thinking
- Ability to work well with colleagues and foster a collaborative environment
- Experience with governance, meetings and reporting processes
- Experience in handling confidential information with discretion
- strong communication
- discretion and diplomacy
- teamwork and collaboration
- budget planning and management
- work programme development
- monitoring and reporting
In this role you support TWAS and partners in Trieste, enabling strategic coordination of programmes, budgets, and governance. You will liaise with internal units, ICTP, UNESCO and donors, ensuring compliant, timely delivery of the Director’s priorities. You’ll coordinate governance activities, monitor workplans, and manage confidential information with discretion. This position offers impact through shaping administrative platforms and cross‑unit collaboration for a science hub initiative.
Retribuzione / Benefits
- 30 days annual leave
- family allowance
- medical insurance
- pension plan
Responsabilità
- Act as primary liaison across TWAS units and with ICTP and UNESCO HQ, manage executive communications and provide guidance on administrative requirements
- Support fundraising efforts and donor engagement, liaising with programme staff to prepare proposals
- Coordinate governance activities, meetings, agendas, minutes, and follow-ups for TWAS, OWSD and IAP
- Organise and supervise logistics for governing bodies, maintain archives and manage membership processes
- Prepare ED narratives and statistical data on governance, membership and programmes for reporting
- Coordinate work programme and budget planning, including extrabudgetary proposals and donor agreements
- Monitor implementation of budgets and programmes with relevant services, ensure confidentiality in personnel matters
- Track progress on governance decisions, organise Coordinating Committee meetings, and ensure action points are followed up
- Assist in risk management, business continuity, and compliance with UNESCO/organizational frameworks
- Ensure support for UNESCO Core Manager and related planning/reporting systems
Requisiti fondamentali
- Advanced university degree (Master's or equivalent) in Public Policy, Business Administration, International Studies or related discipline
- Minimum 4 years of progressively responsible experience in management, finance and administration
- Excellent written and spoken English
- Ability to plan, manage and monitor resources effectively
- Capacity to diagnose and resolve multiple problems with strategic/analytical thinking
- Ability to work well with colleagues and foster a collaborative environment
- Experience with governance, meetings and reporting processes
- Experience in handling confidential information with discretion
- strong communication
- discretion and diplomacy
- teamwork and collaboration
- budget planning and management
- work programme development
- monitoring and reporting