Admin Specialist
On behalf of our client, Randstad is seeking an Administrative Specialist who could act as a core operational bridge, combining corporate catering and event coordination with administrative risk management, internal control, and compliance testing.
Contract Type:
1-year fixed-term contract powered by Randstad (with possibility of renewal)
Ticket Restaurants €8/day
Key Responsibilities
1. Catering & Event Management
Develop and optimize balanced weekly office menus; monitor food quality and preparation standards delivered by catering partners.
Resolve catering-related operational issues swiftly and maintain vendor relationships.
Manage expense reconciliation, cost analysis, and billing verification to maintain budgetary accuracy.
Design promotional posters and digital assets for office celebrations, company milestones, and employee engagement events.
2. Internal Control & Compliance Management
Lead risk identification, internal controls, and compliance governance across all administrative processes in line with group policies.
Organize and execute regular compliance workflows:
monthly Compliance Testing (CT), quarterly proactive reviews, and annual SACA self-assessments.
Pinpoint control deficiencies, draft actionable corrective plans, and track issues through complete remediation.
Drive operational process optimization and policy improvements within the department.
Requirements
Education & Experience: Bachelor's degree or above, with proven experience in administrative operations, internal control/compliance, budgeting, or vendor management within a structured organization.
Languages: Full professional proficiency fluency in Mandarin Chinese, English, and Italian.
Technical Skills: High proficiency in Microsoft Excel and PowerPoint; strong data analysis, reporting capabilities, and basic visual design skills for promotional materials.
Soft Skills: High risk awareness, rigorous attention to detail, proactive problem-solving abilities, and strong cross-functional communication and coordination skills.
Contract Type:
1-year fixed-term contract powered by Randstad (with possibility of renewal)
Ticket Restaurants €8/day
Key Responsibilities
1. Catering & Event Management
Develop and optimize balanced weekly office menus; monitor food quality and preparation standards delivered by catering partners.
Resolve catering-related operational issues swiftly and maintain vendor relationships.
Manage expense reconciliation, cost analysis, and billing verification to maintain budgetary accuracy.
Design promotional posters and digital assets for office celebrations, company milestones, and employee engagement events.
2. Internal Control & Compliance Management
Lead risk identification, internal controls, and compliance governance across all administrative processes in line with group policies.
Organize and execute regular compliance workflows:
monthly Compliance Testing (CT), quarterly proactive reviews, and annual SACA self-assessments.
Pinpoint control deficiencies, draft actionable corrective plans, and track issues through complete remediation.
Drive operational process optimization and policy improvements within the department.
Requirements
Education & Experience: Bachelor's degree or above, with proven experience in administrative operations, internal control/compliance, budgeting, or vendor management within a structured organization.
Languages: Full professional proficiency fluency in Mandarin Chinese, English, and Italian.
Technical Skills: High proficiency in Microsoft Excel and PowerPoint; strong data analysis, reporting capabilities, and basic visual design skills for promotional materials.
Soft Skills: High risk awareness, rigorous attention to detail, proactive problem-solving abilities, and strong cross-functional communication and coordination skills.