Family Office Finance
Family Office Finance & Operations Assistant Hybrid with Milan office 3 days per week Fixed Term Contract – 1 year Overview We have an excellent opportunity for a highly organised and detail-oriented Family Office Finance & Operations Assistant to support the smooth running of a busy HNW Family Office. Reporting to the Finance Manager, this is a varied support role requiring someone who is numerically strong, proactive, adaptable, and comfortable switching between Finance and Operations tasks.
Key Responsibilities
* Record and reconcile global bank transactions across multiple bank accounts and credit cards using Xero.
* Monitor bank balances and prepare weekly cash reports.
* Retrieve and upload financial data and produce monthly, quarterly, and YTD Global P&Ls; for review.
* Issue invoices, process reimbursements, organise weekly payment runs, and draft and execute payments as instructed.
* Submit company card receipts through Brex and maintain accurate payment records, handling highly sensitive information with discretion.
* Assist with tracking investments across different platforms.
* Execute stock trades upon instruction and maintain accurate reporting across accounts, including highlighting realised profits following sales.
* Assist with forms, questionnaires, health insurance claims, and other administrative requirements.
* Track suppliers and contracts and maintain an organised Property Registry.
* Maintain the Family Office Google Drive and ensure documents are filed correctly.
* Provide general ad hoc support to the Finance Manager and Project & Operations Manager as required. Profile
* Previous experience working within a Family Office or supporting HNWIs Family Office is essential.
* Strong numerical skills, financial acumen, and exceptional attention to detail.
* Proficient in Excel and ideally experienced with Xero.
* Tech and IT savvy, with the ability to troubleshoot and investigate basic IT issues with familiarity with MacOS and Gmail.
* Able to work under pressure, meet deadlines, and prioritise effectively.
* Strong understanding of the requirements and challenges of working within a Family Office. #J-18808-Ljbffr
Key Responsibilities
* Record and reconcile global bank transactions across multiple bank accounts and credit cards using Xero.
* Monitor bank balances and prepare weekly cash reports.
* Retrieve and upload financial data and produce monthly, quarterly, and YTD Global P&Ls; for review.
* Issue invoices, process reimbursements, organise weekly payment runs, and draft and execute payments as instructed.
* Submit company card receipts through Brex and maintain accurate payment records, handling highly sensitive information with discretion.
* Assist with tracking investments across different platforms.
* Execute stock trades upon instruction and maintain accurate reporting across accounts, including highlighting realised profits following sales.
* Assist with forms, questionnaires, health insurance claims, and other administrative requirements.
* Track suppliers and contracts and maintain an organised Property Registry.
* Maintain the Family Office Google Drive and ensure documents are filed correctly.
* Provide general ad hoc support to the Finance Manager and Project & Operations Manager as required. Profile
* Previous experience working within a Family Office or supporting HNWIs Family Office is essential.
* Strong numerical skills, financial acumen, and exceptional attention to detail.
* Proficient in Excel and ideally experienced with Xero.
* Tech and IT savvy, with the ability to troubleshoot and investigate basic IT issues with familiarity with MacOS and Gmail.
* Able to work under pressure, meet deadlines, and prioritise effectively.
* Strong understanding of the requirements and challenges of working within a Family Office. #J-18808-Ljbffr