Financial Aid Coordinator
Find your Career at Northern Illinois University Classification Position Number Position Number 00034991 Open Date Open Date 10/29/2026 Close Date Close Date 11/12/2026 Priority Review Date Employee Class Employee Class Staff Full-Time/Part Time Full-Time/Part Time Full-Time FTE FTE 1.00 Position Status Position Status Regular FLSA FLSA Non-Exempt Job code Job code 0053 Union Representation Union Representation Union Union Code Union Code AFC
- AFSCME C, Local #1890 Unit/Department College/Unit Division Division Enrllmnt Mgmt, Mktg & Comms Dv Location Location SP 245 Link to Department Website or Custom Search Page Position Summary, Requirements, and Qualifications Position Summary, Requirements, and Qualifications Overview Northern Illinois University is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world. NIU’s vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the vantaggi of the region, state, nation and world. The mission of the Financial Aid and Scholarship Office is to provide exceptional student-centric services, in collaboration with other NIU offices, to ensure the optimal outcomes for students. Through personalized advising and a culture of care, we promote equity, transparency, and student success. Adhering to the highest levels of ethics and compliance, we serve students and their families by taking a holistic approach in assisting them with the complexities of financial aid, fostering financial literacy,
and empowering them to make informed decisions about financing their education. Position Summary The Financial Aid Coordinator reports to the Senior Associate Director of Compliance and Processing. This position is responsible for a broad array of financial aid processing responsibilities and must have or develop a high degree of knowledge and expertise in federal, state and institutional financial aid regulations as they apply to packaging and disbursement of financial aid and refunds. This position also provides a vital front-line link for the Financial Aid & Scholarship Office and must have the interpersonal skills and mature judgement to be a positive force in the delivery of financial aid education. Essential Duties and Responsibilities
* Review documents submitted for federal verification requirements and make updates to federal application data as appropriate. Ensure that all students are verified in a timely manner.
* Adjust student budgets for Title IV and private financial aid. Modify student awards for unapplied aid and overawards. Reduce financial aid awards as appropriate to resolve conflicts and ensure compliance with federal, state, and university regulations.
* Evaluate subsequent ISIRs and determine impact of financial aid. Resolve issues in compliance with state, federal and institutional regulations.
* Assist with the timely and accurate review and completion of Return of Title IV calculations to ensure federal, state, and university compliance.
* Assist with monitoring and compliance with the requirements of Unusual Enrollment History.
* Assist with special program packaging and/or manual packaging during peak periods.
* Assist with scholarship processing. Evaluate financial assistance received from outside agencies or internally to ensure students meet requirements and have not exceeded their cost of attendance.
* Serve as primary or backup for assigned reports and packaging tasks.
* Participate in disbursement weekend activities and ongoing monitoring to ensure accurate awarding and disbursement of internal and external financial aid funds.
* Participate in committee work and review, resolve and respond to appeals under the federally designated areas of professional judgment, dependency overrides, inability of parent to borrow a PLUS loan, adjustments to cost of attendance, changes in need analysis data and satisfactory academic progress.
* Review students’ academic performance to determine if it meets the federal and state satisfactory academic performance ( SAP ) requirements. Monitor future performance against plan.
* Review unusual or mitigating circumstances and difficult personal situations and elevate as appropriate. Student Service and Financial Aid Education
* Perform vital front-line, student-centric service to support university recruitment and retention initiatives, and other university goals. Respond to phone and email inquiries.
* Educate and advise prospective and current students and family members in-person, via phone and email, and in virtual spaces regarding general university process such as applying for, interpreting, and accepting financial aid offers; making pay
- AFSCME C, Local #1890 Unit/Department College/Unit Division Division Enrllmnt Mgmt, Mktg & Comms Dv Location Location SP 245 Link to Department Website or Custom Search Page Position Summary, Requirements, and Qualifications Position Summary, Requirements, and Qualifications Overview Northern Illinois University is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world. NIU’s vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the vantaggi of the region, state, nation and world. The mission of the Financial Aid and Scholarship Office is to provide exceptional student-centric services, in collaboration with other NIU offices, to ensure the optimal outcomes for students. Through personalized advising and a culture of care, we promote equity, transparency, and student success. Adhering to the highest levels of ethics and compliance, we serve students and their families by taking a holistic approach in assisting them with the complexities of financial aid, fostering financial literacy,
and empowering them to make informed decisions about financing their education. Position Summary The Financial Aid Coordinator reports to the Senior Associate Director of Compliance and Processing. This position is responsible for a broad array of financial aid processing responsibilities and must have or develop a high degree of knowledge and expertise in federal, state and institutional financial aid regulations as they apply to packaging and disbursement of financial aid and refunds. This position also provides a vital front-line link for the Financial Aid & Scholarship Office and must have the interpersonal skills and mature judgement to be a positive force in the delivery of financial aid education. Essential Duties and Responsibilities
* Review documents submitted for federal verification requirements and make updates to federal application data as appropriate. Ensure that all students are verified in a timely manner.
* Adjust student budgets for Title IV and private financial aid. Modify student awards for unapplied aid and overawards. Reduce financial aid awards as appropriate to resolve conflicts and ensure compliance with federal, state, and university regulations.
* Evaluate subsequent ISIRs and determine impact of financial aid. Resolve issues in compliance with state, federal and institutional regulations.
* Assist with the timely and accurate review and completion of Return of Title IV calculations to ensure federal, state, and university compliance.
* Assist with monitoring and compliance with the requirements of Unusual Enrollment History.
* Assist with special program packaging and/or manual packaging during peak periods.
* Assist with scholarship processing. Evaluate financial assistance received from outside agencies or internally to ensure students meet requirements and have not exceeded their cost of attendance.
* Serve as primary or backup for assigned reports and packaging tasks.
* Participate in disbursement weekend activities and ongoing monitoring to ensure accurate awarding and disbursement of internal and external financial aid funds.
* Participate in committee work and review, resolve and respond to appeals under the federally designated areas of professional judgment, dependency overrides, inability of parent to borrow a PLUS loan, adjustments to cost of attendance, changes in need analysis data and satisfactory academic progress.
* Review students’ academic performance to determine if it meets the federal and state satisfactory academic performance ( SAP ) requirements. Monitor future performance against plan.
* Review unusual or mitigating circumstances and difficult personal situations and elevate as appropriate. Student Service and Financial Aid Education
* Perform vital front-line, student-centric service to support university recruitment and retention initiatives, and other university goals. Respond to phone and email inquiries.
* Educate and advise prospective and current students and family members in-person, via phone and email, and in virtual spaces regarding general university process such as applying for, interpreting, and accepting financial aid offers; making pay