Fleet Administrator
Duties and Responsibilities
Maintain and manage the transportation calendar, coordinating with vendors for the transportation, installation, and dismantling of fleet units departing from and returning to the branch. Prepare and issue all required Purchase Orders (POs) and Bills of Lading (BOLs). Communicate with customers and transportation vendors to coordinate daily scheduling and ensure timely movement of fleet units. Maintain and update the Fleet Activity Report, ensuring all fleet movements and activities are accurately documented. Coordinate billing activities with the appropriate Customer Administration (CA) team. Coordinate the transportation of fleet units from manufacturers to the branch, including tracking shipments and preparing the necessary POs and BOLs. Manage and update new fleet production schedules, including offline dates, to ensure transportation arrangements are planned and coordinated accordingly.
Ensure transportation companies receive all required documentation and paperwork prior to shipment. Follow up with transportation providers to ensure all BOLs are returned fully completed and signed. Monitor warranty-related items and coordinate with manufacturers to ensure issues are addressed and resolved in a timely manner. Monitor daily fleet activity and verify that units are moving in and out of the yard according to the established schedule. Prepare monthly, quarterly, and annual fleet reports, including fleet count reports and water intrusion reports. Conduct periodic travel to remote fleet yards and other company office locations, as required. Support Fleet and Materials Inventory Maintenance, ensuring accurate inventory records and appropriate tracking of fleet assets and materials. Conduct quality control (QC) inspections on trailers prior to outbound transportation. Process Approval for
Maintain and manage the transportation calendar, coordinating with vendors for the transportation, installation, and dismantling of fleet units departing from and returning to the branch. Prepare and issue all required Purchase Orders (POs) and Bills of Lading (BOLs). Communicate with customers and transportation vendors to coordinate daily scheduling and ensure timely movement of fleet units. Maintain and update the Fleet Activity Report, ensuring all fleet movements and activities are accurately documented. Coordinate billing activities with the appropriate Customer Administration (CA) team. Coordinate the transportation of fleet units from manufacturers to the branch, including tracking shipments and preparing the necessary POs and BOLs. Manage and update new fleet production schedules, including offline dates, to ensure transportation arrangements are planned and coordinated accordingly.
Ensure transportation companies receive all required documentation and paperwork prior to shipment. Follow up with transportation providers to ensure all BOLs are returned fully completed and signed. Monitor warranty-related items and coordinate with manufacturers to ensure issues are addressed and resolved in a timely manner. Monitor daily fleet activity and verify that units are moving in and out of the yard according to the established schedule. Prepare monthly, quarterly, and annual fleet reports, including fleet count reports and water intrusion reports. Conduct periodic travel to remote fleet yards and other company office locations, as required. Support Fleet and Materials Inventory Maintenance, ensuring accurate inventory records and appropriate tracking of fleet assets and materials. Conduct quality control (QC) inspections on trailers prior to outbound transportation. Process Approval for