Executive Assistant
? Exciting Remote Opportunity We're Hiring an Executive Assistant ? Are you a proactive, highly organized operational partner who thrives in fast-paced environments and loves leveraging AI to streamline workflows? A growing, remote-first real estate education and coaching organization is seeking a full-time Executive Assistant based in the Philippines, LATAM, or South Africa to support senior leadership and drive operational excellence across a globally distributed team ? IMPORTANT
- Watch this quick Loom video on how to get hired: ? https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 ?️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. ?️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. ? Job Details at a Glance
• Job Title: Executive Assistant
• Job ID: MICJAZ1EA
• Industry: Real Estate Education / Coaching
•
Location:
Remote (Philippines / LATAM / South Africa)
• Job Status: Tempo pieno
• Work Schedule: Monday to Friday, 10:00 AM – 6:00 PM Eastern Time (ET)
• Salary Range:
• Philippines: $1,800 – $2,000 USD / month ?
• LATAM & South Africa: $2,000 – $2,400 USD / month ?
• Target Start Date: Within 2 weeks ? ?
About the Role
This is a high-visibility, growth-oriented role that begins with hands-on operational backfill and rapidly evolves into the primary Executive Assistant to the CEO and senior leadership. You will backfill key administrative workflows from an outgoing team member stepping into an expanded leadership role, document core systems into SOPs, triage executive inboxes/calendars,
build operational tracking dashboards, and leverage AI tools to keep global teams aligned and accountable. ?
Key Responsibilities
• ? Operational Backfill & Knowledge Transfer: Step into daily administrative workflows to ensure operational continuity; rapidly absorb institutional knowledge regarding training products and internal systems; identify and resolve project blockers proactively.
• ? Channel Management & Cross-Department Accountability: Lead morning Slack check-ins to maintain daily alignment across time zones; serve as the central operational connector between department heads, tracking deliverables and eliminating bottlenecks.
• ? Executive Support (CEO) & Governance: Take full ownership of CEO communications and scheduling—triaging incoming requests, protecting deep-focus blocks, capturing structured meeting notes, and translating action items into trackable projects.
• ? Reporting & Dashboard Architecture: Build and maintain operational tracking systems and dashboards to give executive leadership complete visibility.
• ? AI-Enabled Problem Solving: Leverage ChatGPT and Claude to optimize workflows, draft clear documentation, automate task generation,
and present ready-to-execute solutions to leadership. ✅ Qualifications & Skills ⭐ Core
Requirements:
•
Experience:
3+ years of experience as an Executive Assistant, Operations Coordinator, or similar remote support role backing senior leadership.
• Proactive Ownership: Independent "figure-it-out" mindset with the ability to take ambiguous directives and execute without micromanagement.
• AI Fluency: Hands-on experience using ChatGPT and Claude to streamline workflows, draft documentation, and accelerate daily problem-solving.
• Systems & SOP Builder: Demonstrated track record of creating Standard Operating Procedures, structuring tracking dashboards, and bringing order to dynamic operations.
• Communication & Polish: Exceptional written and spoken English communication with a professional camera presence and high emotional intelligence.
• Technical Setup: High-performing workstation, reliable high-speed internet, working webcam, and proficiency in Google Workspace, Slack, CRMs, and Bill.com. ? Preferred / Nice-to-Have:
• Prior background or familiarity within the real estate investment, coaching, or digital marketing industries. ?️ Tech Stack Used:
• Slack, Google Workspace (Drive, Docs, Sheets), ChatGPT, Claude, CRMs, Bill.com. ? Submit your application today and take the first step toward your next great opportunity ? LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: ? Join our LATAM-Only Facebook Group Here
- Watch this quick Loom video on how to get hired: ? https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 ?️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. ?️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. ? Job Details at a Glance
• Job Title: Executive Assistant
• Job ID: MICJAZ1EA
• Industry: Real Estate Education / Coaching
•
Location:
Remote (Philippines / LATAM / South Africa)
• Job Status: Tempo pieno
• Work Schedule: Monday to Friday, 10:00 AM – 6:00 PM Eastern Time (ET)
• Salary Range:
• Philippines: $1,800 – $2,000 USD / month ?
• LATAM & South Africa: $2,000 – $2,400 USD / month ?
• Target Start Date: Within 2 weeks ? ?
About the Role
This is a high-visibility, growth-oriented role that begins with hands-on operational backfill and rapidly evolves into the primary Executive Assistant to the CEO and senior leadership. You will backfill key administrative workflows from an outgoing team member stepping into an expanded leadership role, document core systems into SOPs, triage executive inboxes/calendars,
build operational tracking dashboards, and leverage AI tools to keep global teams aligned and accountable. ?
Key Responsibilities
• ? Operational Backfill & Knowledge Transfer: Step into daily administrative workflows to ensure operational continuity; rapidly absorb institutional knowledge regarding training products and internal systems; identify and resolve project blockers proactively.
• ? Channel Management & Cross-Department Accountability: Lead morning Slack check-ins to maintain daily alignment across time zones; serve as the central operational connector between department heads, tracking deliverables and eliminating bottlenecks.
• ? Executive Support (CEO) & Governance: Take full ownership of CEO communications and scheduling—triaging incoming requests, protecting deep-focus blocks, capturing structured meeting notes, and translating action items into trackable projects.
• ? Reporting & Dashboard Architecture: Build and maintain operational tracking systems and dashboards to give executive leadership complete visibility.
• ? AI-Enabled Problem Solving: Leverage ChatGPT and Claude to optimize workflows, draft clear documentation, automate task generation,
and present ready-to-execute solutions to leadership. ✅ Qualifications & Skills ⭐ Core
Requirements:
•
Experience:
3+ years of experience as an Executive Assistant, Operations Coordinator, or similar remote support role backing senior leadership.
• Proactive Ownership: Independent "figure-it-out" mindset with the ability to take ambiguous directives and execute without micromanagement.
• AI Fluency: Hands-on experience using ChatGPT and Claude to streamline workflows, draft documentation, and accelerate daily problem-solving.
• Systems & SOP Builder: Demonstrated track record of creating Standard Operating Procedures, structuring tracking dashboards, and bringing order to dynamic operations.
• Communication & Polish: Exceptional written and spoken English communication with a professional camera presence and high emotional intelligence.
• Technical Setup: High-performing workstation, reliable high-speed internet, working webcam, and proficiency in Google Workspace, Slack, CRMs, and Bill.com. ? Preferred / Nice-to-Have:
• Prior background or familiarity within the real estate investment, coaching, or digital marketing industries. ?️ Tech Stack Used:
• Slack, Google Workspace (Drive, Docs, Sheets), ChatGPT, Claude, CRMs, Bill.com. ? Submit your application today and take the first step toward your next great opportunity ? LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: ? Join our LATAM-Only Facebook Group Here