Coordination Officer
OverviewIn this role you support TWAS and partners in Trieste, enabling strategic coordination of programmes, budgets, and governance.
You will liaise with internal units, ICTP, UNESCO and donors, ensuring compliant, timely delivery of the Director's priorities.
You'll coordinate governance activities, monitor workplans, and manage confidential information with discretion.
This position offers impact through shaping administrative platforms and cross?unit collaboration for a science hub initiative.
Retribuzione / Benefits30 days annual leave
family allowance
medical insurance
pension plan
ResponsabilitàAct as primary liaison across TWAS units and with ICTP and UNESCO HQ, manage executive communications and provide guidance on administrative requirements
Support fundraising efforts and donor engagement, liaising with programme staff to prepare proposals
Coordinate governance activities, meetings, agendas, minutes, and follow-ups for TWAS, OWSD and IAP
Organise and supervise logistics for governing bodies, maintain archives and manage membership processes
Prepare ED narratives and statistical data on governance, membership and programmes for reporting
Coordinate work programme and budget planning, including extrabudgetary proposals and donor agreements
Monitor implementation of budgets and programmes with relevant services, ensure confidentiality in personnel matters
Track progress on governance decisions, organise Coordinating Committee meetings, and ensure action points are followed up
Assist in risk management, business continuity, and compliance with UNESCO/organizational frameworks
Ensure support for UNESCO Core Manager and related planning/reporting systems
Requisiti fondamentaliAdvanced university degree (Master's or equivalent) in Public Policy, Business Administration, International Studies or related discipline
Minimum 4 years of progressively responsible experience in management, finance and administration
Excellent written and spoken English
Ability to plan, manage and monitor resources effectively
Capacity to diagnose and resolve multiple problems with strategic/analytical thinking
Ability to work well with colleagues and foster a collaborative environment
Experience with governance, meetings and reporting processes
Experience in handling confidential information with discretion
strong communication
discretion and diplomacy
teamwork and collaboration
budget planning and management
work programme development
monitoring and reporting
You will liaise with internal units, ICTP, UNESCO and donors, ensuring compliant, timely delivery of the Director's priorities.
You'll coordinate governance activities, monitor workplans, and manage confidential information with discretion.
This position offers impact through shaping administrative platforms and cross?unit collaboration for a science hub initiative.
Retribuzione / Benefits30 days annual leave
family allowance
medical insurance
pension plan
ResponsabilitàAct as primary liaison across TWAS units and with ICTP and UNESCO HQ, manage executive communications and provide guidance on administrative requirements
Support fundraising efforts and donor engagement, liaising with programme staff to prepare proposals
Coordinate governance activities, meetings, agendas, minutes, and follow-ups for TWAS, OWSD and IAP
Organise and supervise logistics for governing bodies, maintain archives and manage membership processes
Prepare ED narratives and statistical data on governance, membership and programmes for reporting
Coordinate work programme and budget planning, including extrabudgetary proposals and donor agreements
Monitor implementation of budgets and programmes with relevant services, ensure confidentiality in personnel matters
Track progress on governance decisions, organise Coordinating Committee meetings, and ensure action points are followed up
Assist in risk management, business continuity, and compliance with UNESCO/organizational frameworks
Ensure support for UNESCO Core Manager and related planning/reporting systems
Requisiti fondamentaliAdvanced university degree (Master's or equivalent) in Public Policy, Business Administration, International Studies or related discipline
Minimum 4 years of progressively responsible experience in management, finance and administration
Excellent written and spoken English
Ability to plan, manage and monitor resources effectively
Capacity to diagnose and resolve multiple problems with strategic/analytical thinking
Ability to work well with colleagues and foster a collaborative environment
Experience with governance, meetings and reporting processes
Experience in handling confidential information with discretion
strong communication
discretion and diplomacy
teamwork and collaboration
budget planning and management
work programme development
monitoring and reporting