Transport, Logistics and Warehouse Operations Specialist
pbLocation: /b /p pRome, Lazio, Italy /p pbJob ID: /b /p pR /p pbDate Posted: /b /p pbCompany Name: /b /p pHITACHI ENERGY ITALY S.P.A. /p pbProfession (Job Category): /b /p pCustomer Service Contact Center Operations /p pbJob Schedule: /b /p pFull time /p pbRemote: /b /p pNo /p pbJob Description: /b /p h3The Opportunity /h3 pFor our Substation Automation Business Unit based in Santa Palomba we are looking for a Transport, Logistics Warehouse Operations Specialist reporting directly to the Procurement Manager; he will be in charge of ensuring efficient, cost-effective, and punctual transports and accurate, safe, and timely handling of goods through streamlined processes and operations in the warehouse and along the entire transport chain. /p h3How You’ll Make An Impact /h3 ul liYou will coordinate with the project managers of the various projects to arrange for the collection of goods from suppliers (Italy, Switzerland, the Czech Republic, Germany, and occasionally China and India), having them delivered either to the warehouse in Italy or directly to the client’s site in Italy or North Africa (drop shipment), to organize the shipment of materials returned by clients to Hitachi due to warranty-covered defects. /li liYou will identify, gather, and prepare the necessary documentation for the export, import, and triangular trade of goods. /li liYou will engage freight carriers and transportation service providers and coordinate with them to schedule inbound and outbound shipments, track shipments to ensure timely delivery and resolve any transit issues that may arise, prepare and verify all shipping documents (e.g., Bills of Lading, commercial invoices) for domestic and international shipments (primarily to and from the Czech Republic, but not only), handle requests for quotations for international and domestic road transport in collaboration with Purchasing Department, negotiate with carriers for competitive shipping rates and services, coordinate with the operational unit’s Purchasing Department to get issued appropriate purchase orders. /li liYou will manage transportation and logistics-related issues, including material damages, losses, and claims, ensuring timely resolution and escalation when required. /li liYou will ensure that all relevant information regarding material damages, claims, or delivery issues is promptly communicated to the designated Project Manager to facilitate impact assessment and the implementation of appropriate corrective and preventive actions. /li liYou will monitor the Hitachi Subcontractor responsible for managing warehouse and testing room logistics to ensure that he will receive, inspect, and accurately record all incoming shipments of materials and products, organize and maintain inventory in designated storage areas for easy access and retrieval, conduct regular physical inventory counts (cycle counts) and reconcile with data in the Warehouse Management System (WMS); /li liYou will monitor the Hitachi Subcontractor responsible for managing warehouse and testing room logistics to ensure that he will accurately pick, pack, and prepare customer orders for shipment according to company standards, generate shipping labels, packing slips, and other necessary documentation, ensure all orders are dispatched on time to meet customer delivery deadlines. /li liYou will be responsible for monitoring that business functions properly use the SAP management system to initiate inbound and outbound processes, reporting any anomalies to the Procurement Manager and subsequently assisting him/them in resolving the issue. /li liYou will support the Controlling Dept. to monitor the inventory levels to prevent overstock situations, uncontrolled stockpiles of obsolete materials, reporting discrepancies to management. /li liYou will be responsible for scrapping the obsolete materials according to Italian law and company standards, doing manual activities (select, identify and pack the goods) and coordinating with Subcontractors. /li liYou will strongly support the the Procurement Manager for coordinating all operational activities related to the annual inventory count process, including the extraction, validation, and upload of inventory data within SAP. You will work in close cooperation also with Project Management and Controlling functions to ensure that inventory activities are performed efficiently and in full compliance with Hitachi Energy policies, internal controls, and company procedures. /li liYou will be responsible to ensure compliance with applicable external and internal regulations, procedures,
and guidelines. /li liProcess Improvement Project: Testing Room Material Storage and Traceability. You will be responsible for the organizational and operational management of incoming and outgoing materials for one of the three Testing Rooms of the Santa Palomba organization . The role requires close coordination with Testing and Commissioning technicians, warehouse personnel responsible for material handling and transportation activities. In specific cases, you will also be expected to directly perform material handling operations. You will be responsible for preparing packaging for materials stored on pallets and ensuring that materials are properly protected and ready for shipment or internal transfer. A small dedicated storage area equipped with shelving systems and ground-level spaces is available for temporary material storage. You will be expected to design and implement an organized material management process that ensures clear material identification, storage location control, and full traceability throughout the material lifecycle with the goal of with the aim of transforming the current temporary storage area into an area exclusively for transit. As part of this role, you will lead a continuous improvement project aimed at optimizing the process for receiving, storing, retrieving, and shipping materials handled within the warehouse and technical laboratory environment. The objective is to transform the current temporary management approach into a standardized, sustainable, and robust long‑term solution. The solution shall enable tracking of When materials were delivered and by whom, Where materials are stored, When materials are collected and by whom, When materials are returned after processing, When materials are released for shipment and who requested the shipment. /li liYou will act as the process owner for all materials delivered by the Logistics function (warehouse) and will be responsible for defining and implementing a tracking database and operating procedures to manage material flows. /li /ul pThe process should include: /p ol liMaterial Receipt /li /ol pReceive ownership of incoming materials delivered by Logistics. /p pEnsure materials are placed in the appropriate storage location. /p pRecord the following information in a dedicated database: /p pMaterial description. /p pAssigned project number or cost center. /p pDate and time of receipt. /p pDelivery note reference. /p pStorage location. /p ol liMaterial Withdrawal for Processing. To record in the database: /li /ol pMaterial withdrawn. /p pDate and time of withdrawal. /p pName of the person receiving the material. /p ol liMaterial Return After Processing /li /ol pRecord in the database: /p pMaterial returned. /p pDate and time of return. /p pStorage location. /p ol liMaterial Shipment. To record in the database: /li /ol pMaterial released for shipment. /p pDate and time removed from storage. /p pShipping document reference. /p pName of the person requesting the shipment. /p ul liDeveloping and implementing the improved material management process. /li liCollaborating with the Testing function and other relevant stakeholders to gather requirements and incorporate feedback. /li liDesigning and deploying a suitable database or tracking tool to manage material movements and storage locations. /li liPreparing an Operational Work Instruction (OWI) or equivalent procedural document that clearly defines roles, responsibilities, workflow steps, and traceability requirements. /li liEnsuring that the proposed solution is scalable, auditable, user-friendly, and aligned with Hitachi Energy operational standards and continuous improvement objectives. /li /ul h3Your Background /h3 ul liBachelor’s degree in Logistics Engineering, Supply Chain Management, Business Administration, or a re-lated field or equivalent field preferred. Secondary education diplomas are also accepted, provided they are backed by suitable aptitude and work experience relevant to the role requirements. /li liMinimum 3-5 years of experience in warehouse operations, inventory management, logistics,
or supply chain functions within an industrial or manufacturing environment. /li liProven experience working with SAP ERP systems, including data extraction, analysis, and transaction processing. /li liKnowledge of inventory control principles, stock accuracy methodologies, and good knowledge of annual physical inventory processes. /li liExperience in cross-functional collaboration with Procurement, Project Management, Finance, and Controlling functions. /li liGood understanding of internal controls, compliance requirements, and corporate procedures related to inventory management. /li liStrong analytical and problem-solving skills with a high level of attention to detail. /li liGood organizational and coordination skills, with the ability to manage multiple priorities and deadlines. /li liProficiency in Microsoft Office applications, particularly Excel for data analysis and reporting. /li liEffective communication and interpersonal skills, with the ability to work in a multicultural and international environment. /li liFluent Italian, good in English, both written and spoken. /li /ul h3Key Competencies /h3 ul liPlanning and Organizing /li liAttention to Detail /li liCollaboration and Teamwork /li liAccountability and Integrity /li liCustomer and Business Focus /li liData Accuracy and Compliance /li liProcess Improvement Mindset /li liResults Orientation /li /ul h3More About Us /h3 pWe believegreat workthrives in an environment where people feel genuinely supported andfairly rewarded. Our benefits are designed to create real value for every individual – fueling engagement, performance, and growth. By prioritizing well‑being, we build a work place where personal and organizational success grow together. /p pThe minimum salary for this position in the location specified is as follows: /p ul liStarting from:32200 € gross /li /ul pThe final offer will be based on candidate location, skills and qualifications, experience, and aligned with internal pay structures. /p pOur benefits offering for this rolegenerally includes: /p ul liIncentive Plan, Lunch ticket or canteen, Health Insurance, Pension Fund, Welfare, Well-being platform, Family Care Benefits, Parking and Partnerships (gyms, sports centers, stores). /li /ul pApplicable CBA: Metalmeccanico /p h3Accessibility and reasonable accommodation /h3 pQualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. /p h3This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. /h3 h3Use of Al and automated tools in recruitment /h3 pAs part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi’s Global Data Privacy Notice. /p h3Background Screening and Security Checks /h3 pAs part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. /p pFor certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, and security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, and other due diligence measures aligned with the responsibilities of the position. /p pThe scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks. /p #J-18808-Ljbffr
and guidelines. /li liProcess Improvement Project: Testing Room Material Storage and Traceability. You will be responsible for the organizational and operational management of incoming and outgoing materials for one of the three Testing Rooms of the Santa Palomba organization . The role requires close coordination with Testing and Commissioning technicians, warehouse personnel responsible for material handling and transportation activities. In specific cases, you will also be expected to directly perform material handling operations. You will be responsible for preparing packaging for materials stored on pallets and ensuring that materials are properly protected and ready for shipment or internal transfer. A small dedicated storage area equipped with shelving systems and ground-level spaces is available for temporary material storage. You will be expected to design and implement an organized material management process that ensures clear material identification, storage location control, and full traceability throughout the material lifecycle with the goal of with the aim of transforming the current temporary storage area into an area exclusively for transit. As part of this role, you will lead a continuous improvement project aimed at optimizing the process for receiving, storing, retrieving, and shipping materials handled within the warehouse and technical laboratory environment. The objective is to transform the current temporary management approach into a standardized, sustainable, and robust long‑term solution. The solution shall enable tracking of When materials were delivered and by whom, Where materials are stored, When materials are collected and by whom, When materials are returned after processing, When materials are released for shipment and who requested the shipment. /li liYou will act as the process owner for all materials delivered by the Logistics function (warehouse) and will be responsible for defining and implementing a tracking database and operating procedures to manage material flows. /li /ul pThe process should include: /p ol liMaterial Receipt /li /ol pReceive ownership of incoming materials delivered by Logistics. /p pEnsure materials are placed in the appropriate storage location. /p pRecord the following information in a dedicated database: /p pMaterial description. /p pAssigned project number or cost center. /p pDate and time of receipt. /p pDelivery note reference. /p pStorage location. /p ol liMaterial Withdrawal for Processing. To record in the database: /li /ol pMaterial withdrawn. /p pDate and time of withdrawal. /p pName of the person receiving the material. /p ol liMaterial Return After Processing /li /ol pRecord in the database: /p pMaterial returned. /p pDate and time of return. /p pStorage location. /p ol liMaterial Shipment. To record in the database: /li /ol pMaterial released for shipment. /p pDate and time removed from storage. /p pShipping document reference. /p pName of the person requesting the shipment. /p ul liDeveloping and implementing the improved material management process. /li liCollaborating with the Testing function and other relevant stakeholders to gather requirements and incorporate feedback. /li liDesigning and deploying a suitable database or tracking tool to manage material movements and storage locations. /li liPreparing an Operational Work Instruction (OWI) or equivalent procedural document that clearly defines roles, responsibilities, workflow steps, and traceability requirements. /li liEnsuring that the proposed solution is scalable, auditable, user-friendly, and aligned with Hitachi Energy operational standards and continuous improvement objectives. /li /ul h3Your Background /h3 ul liBachelor’s degree in Logistics Engineering, Supply Chain Management, Business Administration, or a re-lated field or equivalent field preferred. Secondary education diplomas are also accepted, provided they are backed by suitable aptitude and work experience relevant to the role requirements. /li liMinimum 3-5 years of experience in warehouse operations, inventory management, logistics,
or supply chain functions within an industrial or manufacturing environment. /li liProven experience working with SAP ERP systems, including data extraction, analysis, and transaction processing. /li liKnowledge of inventory control principles, stock accuracy methodologies, and good knowledge of annual physical inventory processes. /li liExperience in cross-functional collaboration with Procurement, Project Management, Finance, and Controlling functions. /li liGood understanding of internal controls, compliance requirements, and corporate procedures related to inventory management. /li liStrong analytical and problem-solving skills with a high level of attention to detail. /li liGood organizational and coordination skills, with the ability to manage multiple priorities and deadlines. /li liProficiency in Microsoft Office applications, particularly Excel for data analysis and reporting. /li liEffective communication and interpersonal skills, with the ability to work in a multicultural and international environment. /li liFluent Italian, good in English, both written and spoken. /li /ul h3Key Competencies /h3 ul liPlanning and Organizing /li liAttention to Detail /li liCollaboration and Teamwork /li liAccountability and Integrity /li liCustomer and Business Focus /li liData Accuracy and Compliance /li liProcess Improvement Mindset /li liResults Orientation /li /ul h3More About Us /h3 pWe believegreat workthrives in an environment where people feel genuinely supported andfairly rewarded. Our benefits are designed to create real value for every individual – fueling engagement, performance, and growth. By prioritizing well‑being, we build a work place where personal and organizational success grow together. /p pThe minimum salary for this position in the location specified is as follows: /p ul liStarting from:32200 € gross /li /ul pThe final offer will be based on candidate location, skills and qualifications, experience, and aligned with internal pay structures. /p pOur benefits offering for this rolegenerally includes: /p ul liIncentive Plan, Lunch ticket or canteen, Health Insurance, Pension Fund, Welfare, Well-being platform, Family Care Benefits, Parking and Partnerships (gyms, sports centers, stores). /li /ul pApplicable CBA: Metalmeccanico /p h3Accessibility and reasonable accommodation /h3 pQualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. /p h3This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. /h3 h3Use of Al and automated tools in recruitment /h3 pAs part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi’s Global Data Privacy Notice. /p h3Background Screening and Security Checks /h3 pAs part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. /p pFor certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, and security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, and other due diligence measures aligned with the responsibilities of the position. /p pThe scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks. /p #J-18808-Ljbffr