Front Desk Administrator
Job closing: 17th November 2026
Job Title: Front Desk Administrator Status: Permanent Grade: 2 Hours: Tempo pieno & Part time available Location: Practices of Living Well PCN Southampton Accountable to: Deputy Patient Services Support Officer Role Profile: Front Desk Administrator Role Profile (5)
Living Well Partnership is made up of 8 GP surgeries working innovatively to change the way we deliver great patient care and fast, effective patient communication.
Overall Aim Of Role
Provide patients and other visitors with a compassionate, professional reception service, to signpost patients and other visitors to appropriate services efficiently and positively, in line with set processes.
Key Responsibilities
- Efficiently manage high volume of patients and visitors at the reception desk
- Greet all patients and visitors to the building positively, professionally and with respect and ensure they are directed to the relevant team.
- Accurately record all interactions with patients in their clinical record at the time of contact, to ensure a full audit trail is available and records are up-to-date
- Check patients into appointments and promptly update the computer system.
- Undertake any other additional duties appropriate to the post as requested by the team lead, Senior Team or lead clinician
- Respond to and action process changes promptly and accurately, seeking clarity or further information if needed.
- Guide patients in booking appointments online
- Follow established protocols and policies
What we’re looking for!
- Education to at least GCSE Level, including English and Maths, or equivalent
- Evidence of customer service training or qualifications is desirable.
- Knowledge using a suite of GP Clinical Systems
- Knowledge of healthcare signposting and care pathways is desirable
- Proven experience as a receptionist in a fast-paced environment
- Excellent communication skills.
- Strong listening abilities and the capacity to ask open questions to understand patient need
- Willingness to learn & develop
- Strong team player but also able to use own initiative
What we can offer you!
- 5 holiday pro rata PLUS bank holidays
- NHS pension scheme membership with a 14.38% employer contribution rate
- Employee Wellbeing initiatives
- Employee Assistance Programme
- Cycle to work scheme
- Monthly employee award
- Investment in developing your skills and progression opportunities, across the Partnership
- First consideration for other internal recruitment opportunities
To Apply
- Please email your up to date CV and covering letter to (email hidden)
- Closing Date: 17th November 2026
- Please note that this role requires candidates to have the legal right to work in the UK
- Please be aware that all employees of the Partnership will be DBS (Disclosure and Barring Service) check.
- This role requires evidence of immunisation status in line with workplace health and safety regulations. Successful candidates will be required to provide immunisation history (or undergo relevant vaccinations) as a condition of employment.
- This role requires regular travel between sites; therefore, you must be able to drive and have access to own vehicle.
- We encourage new applicants who have not previously applied for this role.
Thank you for your interest and we look forward to hearing from you.
Dave Barclay
Managing Partner (Non-clinical)
Job Title: Front Desk Administrator Status: Permanent Grade: 2 Hours: Tempo pieno & Part time available Location: Practices of Living Well PCN Southampton Accountable to: Deputy Patient Services Support Officer Role Profile: Front Desk Administrator Role Profile (5)
Living Well Partnership is made up of 8 GP surgeries working innovatively to change the way we deliver great patient care and fast, effective patient communication.
Overall Aim Of Role
Provide patients and other visitors with a compassionate, professional reception service, to signpost patients and other visitors to appropriate services efficiently and positively, in line with set processes.
Key Responsibilities
- Efficiently manage high volume of patients and visitors at the reception desk
- Greet all patients and visitors to the building positively, professionally and with respect and ensure they are directed to the relevant team.
- Accurately record all interactions with patients in their clinical record at the time of contact, to ensure a full audit trail is available and records are up-to-date
- Check patients into appointments and promptly update the computer system.
- Undertake any other additional duties appropriate to the post as requested by the team lead, Senior Team or lead clinician
- Respond to and action process changes promptly and accurately, seeking clarity or further information if needed.
- Guide patients in booking appointments online
- Follow established protocols and policies
What we’re looking for!
- Education to at least GCSE Level, including English and Maths, or equivalent
- Evidence of customer service training or qualifications is desirable.
- Knowledge using a suite of GP Clinical Systems
- Knowledge of healthcare signposting and care pathways is desirable
- Proven experience as a receptionist in a fast-paced environment
- Excellent communication skills.
- Strong listening abilities and the capacity to ask open questions to understand patient need
- Willingness to learn & develop
- Strong team player but also able to use own initiative
What we can offer you!
- 5 holiday pro rata PLUS bank holidays
- NHS pension scheme membership with a 14.38% employer contribution rate
- Employee Wellbeing initiatives
- Employee Assistance Programme
- Cycle to work scheme
- Monthly employee award
- Investment in developing your skills and progression opportunities, across the Partnership
- First consideration for other internal recruitment opportunities
To Apply
- Please email your up to date CV and covering letter to (email hidden)
- Closing Date: 17th November 2026
- Please note that this role requires candidates to have the legal right to work in the UK
- Please be aware that all employees of the Partnership will be DBS (Disclosure and Barring Service) check.
- This role requires evidence of immunisation status in line with workplace health and safety regulations. Successful candidates will be required to provide immunisation history (or undergo relevant vaccinations) as a condition of employment.
- This role requires regular travel between sites; therefore, you must be able to drive and have access to own vehicle.
- We encourage new applicants who have not previously applied for this role.
Thank you for your interest and we look forward to hearing from you.
Dave Barclay
Managing Partner (Non-clinical)