Administratie & office medewerker
The FAO Investment Centre (CFI) provides investment and finance solutions that lead to more efficient, sustainable, inclusive and resilient agrifood systems. Working in over 120 countries, the Centre provides a full suite of investment and finance support to FAO members. It partners with governments, international and national financing institutions, the private sector and farmers, research institutions and academia to improve the quality and quantity of agrifood investment. The Centre’s four main areas of work include support to strategic investment planning and policy, public investment, private investment, and innovative finance. These are complemented by the knowledge for investment and capacity development for investment programmes that serve to share knowledge, learn and build capacities at country level. For additional information on the FAO Investment Centre, its activities, partners and the organizational structure please visit the following link. The position is located in the Near East, North Africa, Europe and Central Asia Service (CFIC) of the FAO Investment Centre (CFI) at FAO headquarters in Rome, Italy. The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. Supervision Received/Exercised The Office Assistant reports to the Chief, Near East, North Africa, Europe and Central Asia Service, CFIC, and receives guidance from a higher-graded Office Assistant. The incumbent acts independently on routine matters and consults with the supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning. The Office Assistant interacts with a variety of colleagues from within the work unit.
Interactions relate to the exchange of routine information and the provision of standard office support services. Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation. Receive and direct telephone calls and visitors; screen and send e-mails; Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures. Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities). Ensure availability of office supplies and appropriate maintenance of office equipment. The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit.
Experience:
Two years of relevant experience in office support work. Languages: Working knowledge (proficiency
- level C) of English. IT
Skills:
Knowledge of the MS Office applications, Internet and office technology equipment. General Service Staff are recruited locally.
To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence. Knowledge Sharing and Continuous Improvement Good knowledge of the communication and documentation standards. Good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies. Good knowledge of the organizational structure. Ability and experience in proof-reading and formatting Terms of Reference and Assignment Summary Reports. Good knowledge of affiliate workforce recruitment and travel corporate procedures. Experience in coordinating administrative matters with country offices and external partners. Working knowledge (proficiency
- level C) of French is considered an asset. CFI
- FAO Investment Centre Fixed-term: one year with possibility of extension Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values All selected candidates will undergo rigorous reference and background checks FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. The Food and Agriculture Organization
Interactions relate to the exchange of routine information and the provision of standard office support services. Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation. Receive and direct telephone calls and visitors; screen and send e-mails; Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures. Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities). Ensure availability of office supplies and appropriate maintenance of office equipment. The Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit.
Experience:
Two years of relevant experience in office support work. Languages: Working knowledge (proficiency
- level C) of English. IT
Skills:
Knowledge of the MS Office applications, Internet and office technology equipment. General Service Staff are recruited locally.
To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence. Knowledge Sharing and Continuous Improvement Good knowledge of the communication and documentation standards. Good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies. Good knowledge of the organizational structure. Ability and experience in proof-reading and formatting Terms of Reference and Assignment Summary Reports. Good knowledge of affiliate workforce recruitment and travel corporate procedures. Experience in coordinating administrative matters with country offices and external partners. Working knowledge (proficiency
- level C) of French is considered an asset. CFI
- FAO Investment Centre Fixed-term: one year with possibility of extension Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values All selected candidates will undergo rigorous reference and background checks FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. The Food and Agriculture Organization