Staff Assistant (Disaster and Emergency) / Security Access Control
h3NATO - North Atlantic Treaty Organisation /h3 pJob Description - Staff Assistant (Disaster and Emergency) / Security Access Control ) /p pStaff Assistant (Disaster and Emergency) / Security Access Control - /p h3Primary Location /h3 pItaly-Naples /p h3NATO Body /h3 pJoint Force Command Naples (JFCNP) /p h3Schedule /h3 pFull-time /p h3Application Deadline /h3 p02-Nov-2026, 10:59:00 PM /p h3Salary (Pay Basis) /h3 pGrade LWR /p h3Description /h3 pADVERTISEMENT OF A LOCAL WAGE POSITION /p pbEmployer: /b Headquarters Allied Joint Force Command Naples (HQ JFC Naples) /p pbPlace of work: /b Giugliano in Campania, Località Lago Patria (NA), Italy /p pbJob Title: /b Staff Assistant (Disaster and Emergency) / Security Access Control /p pbJob Profile: /b Level 1 /p pbType of employment: /b Tempo pieno job /p pbType of contract: /b Indefinite duration contract /p pbBasic Gross Pay: /b € 3.164 ,00 /p pbEligibility for employment: /b In line with current legislation and in accordance with applicable National Collective Labour Agreement /p h3QUALIFICATIONS AND EXPERIENCE /h3 h3ESSENTIAL /h3 h3Education /h3 pFormal education at secondary school level with additional vocational training in security management, IT systems, or administration, and six years of relevant experience or a Bachelor's degree in Emergency Management, Public Administration, Security Studies, Logistics or related discipline and three years of relevant experience. /p h3Vocational/Professional training /h3 pBasic First Aid / CPR, incident command foundation (e.g., IC SNMI 100/200 or equivalent), data protection / information assurance awareness. /p h3Language Skills /h3 ul liItalian at NATO SLP Level 3333 (Professional) /li liEnglish at NATO SLP Level 2222 (Professional) /li /ul h3Work Experience and/or Skills /h3 ul liMinimum of 3 years of progressive experience in emergency management, civil protection, security services, base support, logistics or related field. /li liDemonstrable experience supporting incident response, emergency planning or coordinating multi-agency activities. /li liProven administrative competence: document control, record keeping, report preparation and meeting support. /li liMinimum three (3) years’ experience in security administration, access control, or database management. /li liAbility to communicate effectively with staff, contractors, and security personnel. /li liProficiency in Microsoft Office and access control software. /li /ul h3DESIRABLE /h3 h3Education /h3 ul liAdvanced certification in emergency management, fire safety, civil protection, or a professional qualification (e.g., NEBOSH or equivalent for safety professionals). /li liProject management qualification (e.g., PRINCE2, PMP) is desirable for coordination of complex exercises and projects. /li liSuggested additional courses: fire safety awareness, HAZMAT awareness,
emergency planning and crisis communications. /li liCertification in security management or database administration. /li liCertification in General Data Protection Regulation (GDPR); /li liFormal training in physical security, access control systems, or IT security. /li /ul h3Work Experience and/or Skills /h3 ul liPrior experience working within NATO, multinational HQs or military environments. /li liExperience with Host Nation Support procedures and garrison coordination. /li liExperience in conducting training and exercise design, or incident debriefs and lessons-learned processes. /li liExperience liaising with civil authorities and external organisations is highly desirable. /li liExperience with electronic access control systems and card management software. /li liFamiliarity with Host Nation security regulations. /li /ul h3Attributes/Competencies /h3 ul liStrong organisational and administrative skills with high attention to detail. /li liExcellent oral and written communication skills; able to produce clear, timely SITREPs and briefing materials. /li liAble to operate effectively under pressure and during incidents; resilient and solutions-oriented. /li liGood interpersonal and liaison skills; comfortable working in multinational and cross-functional teams. /li liSound IT skills: Microsoft Office suite, incident reporting systems, basic database management. /li liIntegrity and discretion when handling classified or sensitive information. /li liInitiative and ability to prioritise workload with minimal supervision. /li /ul h3Reporting /h3 pThe post should report to the Disaster, Emergency Fire Prevention Section Head or to the SES Branch Head. /p h3Deputising /h3 pThis post does not have a permanent supervisory role, but may be required to act on delegated responsibilities and to deputise for senior staff during their absence. /p h3Responsibilities /h3 pNo direct reporting responsibilities are assigned by default; however, the incumbent will coordinate multi-disciplinary teams and external partners during incidents and exercises. /p h3DUTIES /h3 ul liMaintain and support the implementation of the Disaster Emergency Action Plan (DEAP), ensuring it remains current, coordinated with Host Nation plans and exercised regularly. /li liServe as a primary administrative and operational support point for incident management and emergency response activities,
including activation of response teams and coordination with internal stakeholders. /li liPrepare, maintain and distribute situation reports (SITREPs), after-action reports, incident logs and other operational documentation in a timely and accurate manner. /li liCoordinate scheduling, logistics, and administrative support for emergency training and tabletop simulations. /li liEnsure readiness of emergency supplies, equipment inventories and contact lists; arrange procurement, storage and routine checks. /li liSupport communications and information assurance requirements during incidents, ensuring confidential and classified handling in accordance with NATO policy. /li liProvide secretariat and administrative support to SES and DEFP Section meetings, working groups and committees. /li liAssist in the development and dissemination of fire safety, prevention and awareness material; coordinate fire drills and inspections. /li liMaintain and update databases and records (electronic and hard copy) related to emergency plans, personnel assignments and readiness metrics. /li liUndertake the following additional duties, as directed by Security and Emergency Services Branch Head. /li liSupport the administration of the central database of HQ employees, contractors, and visitors with specific access requirements, ensuring accuracy and compliance with NATO security regulations. /li liGrant, modify, and revoke access permissions to designated areas of the HQ compound, including restricted and controlled zones, based on SES Branch’s instructions. /li liOversee access control procedures for contractors, vendors, and temporary staff, ensuring proper vetting and documentation. /li liCoordinate with security force personnel to enforce access policies and respond to access violations or anomalies. /li liMonitor access control system performance, conduct periodic audits and ensure timely updates to software and hardware. /li liLiaise with J1, Infrastructure, and Security branches to validate access configuration requirements and ensure alignment with operational needs. /li liPrepare reports on access control activities, incidents, and trends for management review. /li liDevelop and update access control policies, procedures, and training materials by direction and guidance of the JFCNP Security Branch. /li liProvide guidance and training to access control users and other staff members on system use and security protocols. /li liAct as technical expert in working groups and projects related to physical security and access control. /li liPerform occasional functions of project manager for access control system upgrades, technological advances or related initiatives /li /ul h3CONTRACT /h3 pThe basic gross monthly salary is Euro € 3.164,00 which is not exempt from national taxation. /p #J-18808-Ljbffr
emergency planning and crisis communications. /li liCertification in security management or database administration. /li liCertification in General Data Protection Regulation (GDPR); /li liFormal training in physical security, access control systems, or IT security. /li /ul h3Work Experience and/or Skills /h3 ul liPrior experience working within NATO, multinational HQs or military environments. /li liExperience with Host Nation Support procedures and garrison coordination. /li liExperience in conducting training and exercise design, or incident debriefs and lessons-learned processes. /li liExperience liaising with civil authorities and external organisations is highly desirable. /li liExperience with electronic access control systems and card management software. /li liFamiliarity with Host Nation security regulations. /li /ul h3Attributes/Competencies /h3 ul liStrong organisational and administrative skills with high attention to detail. /li liExcellent oral and written communication skills; able to produce clear, timely SITREPs and briefing materials. /li liAble to operate effectively under pressure and during incidents; resilient and solutions-oriented. /li liGood interpersonal and liaison skills; comfortable working in multinational and cross-functional teams. /li liSound IT skills: Microsoft Office suite, incident reporting systems, basic database management. /li liIntegrity and discretion when handling classified or sensitive information. /li liInitiative and ability to prioritise workload with minimal supervision. /li /ul h3Reporting /h3 pThe post should report to the Disaster, Emergency Fire Prevention Section Head or to the SES Branch Head. /p h3Deputising /h3 pThis post does not have a permanent supervisory role, but may be required to act on delegated responsibilities and to deputise for senior staff during their absence. /p h3Responsibilities /h3 pNo direct reporting responsibilities are assigned by default; however, the incumbent will coordinate multi-disciplinary teams and external partners during incidents and exercises. /p h3DUTIES /h3 ul liMaintain and support the implementation of the Disaster Emergency Action Plan (DEAP), ensuring it remains current, coordinated with Host Nation plans and exercised regularly. /li liServe as a primary administrative and operational support point for incident management and emergency response activities,
including activation of response teams and coordination with internal stakeholders. /li liPrepare, maintain and distribute situation reports (SITREPs), after-action reports, incident logs and other operational documentation in a timely and accurate manner. /li liCoordinate scheduling, logistics, and administrative support for emergency training and tabletop simulations. /li liEnsure readiness of emergency supplies, equipment inventories and contact lists; arrange procurement, storage and routine checks. /li liSupport communications and information assurance requirements during incidents, ensuring confidential and classified handling in accordance with NATO policy. /li liProvide secretariat and administrative support to SES and DEFP Section meetings, working groups and committees. /li liAssist in the development and dissemination of fire safety, prevention and awareness material; coordinate fire drills and inspections. /li liMaintain and update databases and records (electronic and hard copy) related to emergency plans, personnel assignments and readiness metrics. /li liUndertake the following additional duties, as directed by Security and Emergency Services Branch Head. /li liSupport the administration of the central database of HQ employees, contractors, and visitors with specific access requirements, ensuring accuracy and compliance with NATO security regulations. /li liGrant, modify, and revoke access permissions to designated areas of the HQ compound, including restricted and controlled zones, based on SES Branch’s instructions. /li liOversee access control procedures for contractors, vendors, and temporary staff, ensuring proper vetting and documentation. /li liCoordinate with security force personnel to enforce access policies and respond to access violations or anomalies. /li liMonitor access control system performance, conduct periodic audits and ensure timely updates to software and hardware. /li liLiaise with J1, Infrastructure, and Security branches to validate access configuration requirements and ensure alignment with operational needs. /li liPrepare reports on access control activities, incidents, and trends for management review. /li liDevelop and update access control policies, procedures, and training materials by direction and guidance of the JFCNP Security Branch. /li liProvide guidance and training to access control users and other staff members on system use and security protocols. /li liAct as technical expert in working groups and projects related to physical security and access control. /li liPerform occasional functions of project manager for access control system upgrades, technological advances or related initiatives /li /ul h3CONTRACT /h3 pThe basic gross monthly salary is Euro € 3.164,00 which is not exempt from national taxation. /p #J-18808-Ljbffr